Free Cleaning
Proposal Template
Updated October 30, 2026.
A cleaning proposal template with scope by area and frequency, staffing, insurance, pricing, and a signature block. Grab the PDF or the worksheet below.
No signup required. Fill it in, send it, get it signed.
Sample layout. Not a price.
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Every Section a Cleaning Proposal Needs
A cleaning quote is a number. A cleaning proposal wraps that number in what the client reads before they sign. Eight sections do the whole job.
Client and facility
Client, address, type, and square footage.
Scope of work by area and frequency
Each area, its tasks, and how often.
Supplies and equipment provided
Who brings chemicals and equipment.
Staffing and supervision
Crew size and a supervisor contact.
Insurance and bonding
Liability, bonding, and workers compensation on file.
Pricing
A per-visit rate and monthly total per area.
Term and cancellation
Start date, term, and cancellation notice.
Acceptance and signatures
A line for you and a line for the client.
Pricing a job first? Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
Cleaning Proposal vs. Cleaning Service Agreement
They differ in timing.
| What the document does | Proposal | Service agreement |
|---|---|---|
| When it is sent | Before the client hires you. | After the client accepts. |
| Core content | Scope, staffing, insurance, pricing. | The accepted terms, restated. |
| Term and cancellation | Proposed. Binding only once both sides sign the acceptance block. | Binding once both sign. |
Bill the work with a contractor invoice template after the first visit. Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
How to Write a Cleaning Proposal in 5 Steps
Step 1: Record the client and the facility
Name the facility, the signing contact, the type, and the approximate square footage.
Step 2: Break the scope out by area and frequency
List each area, its tasks, and how often. A single “general cleaning” line invites disputes.
Step 3: State supplies, staffing, insurance, and bonding
Say who provides chemicals and equipment, who supervises, and record your insurance and bonding. Facilities managers ask before price.
Step 4: Price by area, then total it
Give a per-visit rate and monthly total for each area, then a grand total.
Step 5: Set the term and close with a signature block
State the start date, term, and cancellation notice. Then end with a signature line for each side. Have your own attorney review contract wording.
Worked Example: An Office Cleaning Proposal
Meridian Clean Co. walked Cascade Ridge Business Park with facilities manager Dana Whitfield.
The proposal, block by block
- Client and facility. Cascade Ridge Business Park, Dana Whitfield signing, office type.
- Scope by area and frequency. Lobby nightly, offices nightly, restrooms twice daily, break room nightly, glass weekly.
- Supplies, staffing, insurance and bonding. Meridian supplies chemicals and equipment, a two-person crew, a named supervisor.
- Pricing. A per-visit rate and monthly total per area, then a grand total.
- Term and cancellation. A one-year term, automatic renewal, and 30-day cancellation notice.
- Signature block. A dated line for each side.
These figures are placeholders, not a price. Read how contractors start and price a cleaning business before you write a number.
What Is Actually in the Files Above
The PDF carries the full proposal. The Excel and Google Sheets files carry the scope and pricing worksheet.
Client and facility
Contractor and client fields.
Scope of work by area and frequency
Eight starter areas with tasks and frequency fields.
Supplies and equipment provided
Four fill-in lines.
Staffing and supervision
Crew, supervisor, and shift window.
Insurance and bonding
Three fill-in lines: liability, bond number, and workers compensation.
Pricing
Rate, visits, and monthly total columns. Excel calculates totals automatically.
Term and cancellation
Start date, term, renewal, and cancellation notice.
Acceptance and signatures
A signature line and date line for each side. This is not legal advice, so ask your own attorney about state rules.
Every rate, frequency, and date cell ships blank. Or price a related job first with SimplyWise Cost Estimator →. Free to try.
Free Template vs. Running It in the App
Free
- ✓ All eight proposal sections.
- ✓ PDF, Excel, Google Sheets.
- ✓ Auto totals on the pricing worksheet in Excel.
- ✓ You write the scope yourself.
SimplyWise App
- ✓ Photo to itemized estimate in about 6 seconds.
- ✓ Material pricing pulled for your ZIP code.
- ✓ Turn a saved estimate straight into a professional, branded quote.
- ✓ Client signs to approve the quote.
- ✓ $29.99/mo or $239.99/yr, about $20/mo on annual, 7-day free trial.
Frequently Asked Questions
Proposal basics
Filling out the proposal
More Free Templates for Cleaning Businesses
Contractor Invoice Template
Bill the work once the proposal is signed and the first visit is done.
How to Start a Cleaning Business
The setup steps that come before your first proposal goes out.
Free Templates for Contractors
Browse every free downloadable template SimplyWise ships.
A note on the numbers on this page
The hero preview and worked example use a fictional business and client. They show no market rate. The files ship with every rate cell empty, so you fill in your own numbers. This is not legal advice.
Ready to price the job this proposal describes?
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