Free Plumbing
Invoice Template
This free plumbing invoice template bills labor, parts, permit fees, a trip fee, and disposal on one clean page. Then grab the PDF, Excel, or Google Sheets version below.
No signup required. Then fill it in, send it, get paid.
Sample layout. Not a price.
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Every Line Item a Plumbing Invoice Should Have
A good plumbing invoice template bills what the estimate promised. Also add a due date, a deposit credit, and a balance. Next, bill these five lines on every job.
Labor
Hours on site, or a flat rate for a defined job. Either way, state which one you billed.
Parts
Every fixture, valve, and fitting gets its own line with a part number.
Permit or inspection fee
Pass the city or county fee straight through at cost, on its own line.
Trip or diagnostic fee
The charge for showing up and finding the problem. State it even if you waive it.
Disposal and hauling
An old water heater or a pulled toilet costs money to haul. So keep it visible.
Pricing the next job before you invoice this one? Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
Plumbing Invoice vs. Plumbing Estimate
The estimate is the quote. The invoice is the bill.
- Estimate. Goes out before the work. Projected costs, a deposit request, and the client’s signature.
- Invoice. Goes out after the work. Actual costs, the deposit as a credit, and a due date.
Need the estimate first? Use the plumbing estimate template. Or skip the paperwork. Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
How to Fill Out a Plumbing Invoice in 5 Steps
Step 1: Confirm what happened on site
First, check the diagnostic notes against the estimate. Then note any changed part or permit. In other words, the invoice bills what happened, not what was quoted.
Step 2: Fill in the contractor and client blocks
Next, add your business name, phone, and license number, then the client’s billing address. Also list a different property address separately.
Step 3: Enter every line item by category
Then list the trip fee, labor, parts with part numbers, the permit fee, and disposal as separate lines. A lumped bill is the one a client calls about.
Step 4: Apply tax, the deposit credit, and the balance
Add tax where your state requires it, then subtract the deposit. What is left is the balance due. Show all three lines.
Step 5: State the terms and send it
Finally, write the due date, late payment policy, and warranty in plain words. Then send it the same day. After all, a bill that arrives fast gets paid fast.
Worked Example: A Water Heater Replacement With a Permit
For example, Rapid Flow Plumbing found a leaking water heater. Then the crew came back the next day with a new unit and a permit. Finally, the invoice went out that evening.
What went on the invoice
- Line items. Trip fee, flat install labor, the water heater and expansion tank with part numbers, the permit fee, and haul away.
- Totals block. Subtotal, tax, a deposit credit, and the balance due.
- Terms. Due on receipt, late payment policy, and warranty.
Figures here are placeholders, not a price for a water heater, a permit, or labor. Price the job with the construction calculators first.
What Is in This Plumbing Invoice Template
The PDF, Excel, and Google Sheets files carry the same blocks in the same order.
Contractor and client blocks
Business and client names, addresses, phone, and license number.
Invoice details block
Invoice number, date, due date, and job number.
Line item table
Fourteen numbered rows with part number, quantity, unit price, and amount. In addition, Excel multiplies each row.
Totals block
Subtotal, tax, total, deposit credit, and balance due, calculated in Excel.
Payment methods block
Check, bank transfer, or a payment app handle. Because there is no card field, run cards through your own processor.
Terms block
Payment terms, late policy, and warranty period.
Every quantity, rate, and amount cell ships blank. Or raise the estimate and invoice straight from SimplyWise Cost Estimator →. Free to try.
The Free Template vs. Running It in the App
$0
- Contractor, client, line item, and totals blocks.
- PDF, Excel, Google Sheets.
- Auto totals in the Excel version.
- You track deposits by hand.
SimplyWise App
- Photo to itemized estimate in about 6 seconds.
- Material pricing for your ZIP code.
- Turn an estimate into an invoice.
- Client signs to approve the quote.
- $29.99/mo or $239.99/yr, about $20/mo on annual, 7-day free trial.
Frequently Asked Questions
Filling out the invoice
Measuring and getting paid
More Free Templates for Contractors
A note on the numbers on this page
To be clear, every dollar figure on this page is a placeholder, not a market price. For example, the downloadable files ship with every amount cell empty. This is not legal or tax advice, so confirm sales tax and permit rules with your state and city.
Ready to quote the next job this invoice gets paid for?
Photo to itemized estimate in about 6 seconds. Free to try, then $29.99/mo or $239.99/yr.