Free Landscaping
Invoice Template
Bill labor, materials and plants, equipment, and disposal on one clean invoice, with a line for a deposit credit and the balance due. Grab the PDF, Excel, or Google Sheets version below.
No signup required. Fill it in, send it, get paid.
Sample layout. Not a price.
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Every Line Item a Landscaping Invoice Should Have
A landscaping invoice bills what a landscaping estimate only promised. So the two documents share a shape, but the invoice adds a due date, a deposit credit line, and a running balance. Get the categories right and a client reads the bill in ten seconds instead of calling to ask what a line means.
Labor
Crew hours, mowing and edging, or a flat visit rate. Split it from materials so a client can see what the work itself cost, separate from what went into the ground.
Materials and plants
Sod, mulch, soil amendment, shrubs, and the sprinkler head you swapped out. Line them by quantity and unit, cubic yard or each, so a reorder is easy to price next time.
Equipment
A rented aerator, a sod cutter, a skid steer day. Equipment cost belongs on its own line, because it does not scale with labor hours the way a mowing charge does.
Disposal and hauling
Green waste haul away, a dump fee, a debris trailer run. A cleanup job generates waste the original quote may not have priced exactly, so keep this separate and visible.
Pricing the next job before you invoice this one? Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
Landscaping Invoice vs. Landscaping Estimate
Same categories, different job. So here is where the two documents split.
| What the document does | Estimate | Invoice |
|---|---|---|
| When it goes out | Before the work. | After the work, or per milestone. |
| Line items | Projected quantities and rates. | Actual quantities delivered. |
| Deposit | Requested, not yet applied. | Shown as a credit against the total. |
| Due date | Not needed. | Required. |
| Signature | Client signs to approve the scope. | Not needed. The estimate already carries approval. |
Need the estimate side first. SimplyWise ships a landscaping estimate template built the same way, so the two documents line up. Or skip the paperwork. Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
How to Fill Out a Landscaping Invoice in 5 Steps
Confirm what actually happened on site
Walk the job against the original estimate first. Note anything that changed: an extra yard of mulch, a rental you did not plan on. The invoice bills what happened, not what was quoted.
Fill in the contractor and client blocks
Next, add your business name, address and phone, then the client’s billing address. If the property is different from the billing address, such as a rental, list it separately so the crew and the bill point at the same yard.
Enter every line item by category
List labor, materials and plants, equipment, and disposal as separate lines, each with a quantity and a unit. Group similar items together instead of one lump job description, because a grouped bill is the one a client actually reads.
Apply tax, the deposit credit, and the balance
Add tax where your state or job type requires it, then subtract any deposit the client already paid. The number left over is the balance due. Show all three lines, so nobody has to do the subtraction themselves.
State the terms and send it
Write the due date, the late payment policy, and any warranty on plantings in plain words. Then send it the same day you finish the job. A bill that arrives fast gets paid fast.
Worked Example: A Full Yard Cleanup and Mulch Job
Greenline Lawn & Landscape quoted a fall cleanup plus a mulch refresh. The client works days and will not be home when the crew arrives. Once the crew finishes, the invoice goes out that evening.
The filled invoice, block by block
- Contractor block. Greenline Lawn & Landscape, office phone printed underneath.
- Bill to block. Dana Kowalski, 142 Maple Crest Dr, Boise ID 83702, same address as the property.
- Invoice details. Invoice number, invoice date, due date, and the job number the crew logged against.
- Line items. Labor for the cleanup crew, hardwood mulch delivered and spread by the cubic yard, a debris trailer rental, and a green waste haul away fee.
- Totals block. Subtotal, tax rate applied per the client’s state, a deposit credit from the signed estimate, and the balance due left after the credit.
- Terms. Due on receipt, a late payment policy stated in plain words, no warranty claimed on plantings that were not part of this job.
Figures on this page are placeholders that show how the boxes fill in. They are not a price for cleanup or mulch work. Price the job with the construction calculators before you write a number on anything.
What Is Actually in the Files Above
So the PDF, the Excel workbook and the Google Sheets version all carry the same blocks in the same order.
Contractor and client blocks
Your business name, address, phone and license number, then the client’s name, billing address and property address.
Invoice details block
Invoice number, invoice date, due date, and the job or work order number so the bill ties back to a specific visit.
Line item table
Fourteen numbered rows with description, quantity, unit, unit price and amount. The Excel version auto multiplies quantity by unit price on every row.
Totals block
Subtotal, tax rate, tax, total, deposit credit applied, and balance due. The Excel version calculates all four from the line items automatically.
Payment methods block
Check, bank transfer, or a payment app handle. There is no card number field on this form. It is an invoice, not a card authorization, so run any card charge through your own processor.
Terms block
Payment terms, late payment policy, deposit credit reference, and any warranty period on plantings.
Every quantity, rate and amount cell ships blank. You fill in your own numbers for your own job. Or raise the estimate and invoice straight from SimplyWise Cost Estimator →. Free to try.
Free Template vs. Running It in the App
Free
- Contractor, client, line item, and totals blocks.
- PDF, Excel, Google Sheets.
- Auto totals in the Excel version.
- You track deposits and balances by hand.
SimplyWise App
- Photo to itemized estimate in about 6 seconds.
- Material pricing pulled for your ZIP code.
- Turn a saved estimate straight into an invoice, with a deposit field built in.
- Client signs to approve the quote.
- $29.99/mo or $239.99/yr, about $20/mo on annual, 7-day free trial.
Frequently Asked Questions
Filling out the invoice
Measuring and getting paid
More Free Templates for Contractors
Painting Invoice Template
The same invoice shape, built for prep, paint, and trim line items.
Landscaping Estimate Template
Quote the job first, then bill it with the invoice above once the crew is done.
Contractor Invoice Template
The general purpose version, for remodels and multi trade jobs.
A note on the numbers on this page
Every dollar figure shown in the hero preview and the worked example above is a placeholder that demonstrates how the boxes fill in. None of it is a market price for landscaping labor, plants, equipment, or disposal, and none of it is sourced from any pricing publisher. The three downloadable files ship with every quantity, rate and amount cell empty, so you enter your own numbers for your own job. This is not legal or tax advice. Sales tax treatment of landscaping labor and materials varies by state, so confirm the rule with your own state revenue department before you fill in the tax line.
Ready to quote the next job this invoice gets paid for?
SimplyWise turns a photo into an itemized estimate in about 6 seconds. Free to try, then $29.99/mo or $239.99/yr.