{"id":9687,"date":"2026-09-22T09:00:00","date_gmt":"2026-09-22T09:00:00","guid":{"rendered":"https:\/\/www.simplywise.com\/blog\/?p=9687"},"modified":"2026-09-22T16:11:37","modified_gmt":"2026-09-22T16:11:37","slug":"work-order-template","status":"publish","type":"post","link":"https:\/\/www.simplywise.com\/blog\/work-order-template\/","title":{"rendered":"Free Work Order Template | Download PDF, Excel, Sheets"},"content":{"rendered":"<style id=\"sw-t-mobile\">\n@media (max-width: 768px) {\n  .sw-t section {\n    padding: 48px 20px !important;\n  }\n  .sw-t section[style*=\"display:flex\"],\n  .sw-t section[style*=\"display: flex\"] {\n    flex-direction: column !important;\n    align-items: stretch !important;\n    gap: 32px !important;\n  }\n  .sw-t section[style*=\"display:flex\"] > div,\n  .sw-t section[style*=\"display: flex\"] > div {\n    width: 100% !important;\n    max-width: 100% !important;\n    flex: 1 1 100% !important;\n    min-width: 0 !important;\n  }\n  .sw-t div[style*=\"display:flex\"][style*=\"gap\"],\n  .sw-t div[style*=\"display: flex\"][style*=\"gap\"] {\n    flex-wrap: wrap !important;\n  }\n  .sw-t div[style*=\"display:grid\"],\n  .sw-t div[style*=\"display: grid\"] {\n    grid-template-columns: 1fr !important;\n  }\n  .sw-t h1 {\n    font-size: 32px !important;\n    line-height: 1.15 !important;\n  }\n  .sw-t h2 {\n    font-size: 24px !important;\n    line-height: 1.2 !important;\n  }\n  .sw-t h3 {\n    font-size: 19px !important;\n  }\n  .sw-t [style*=\"font-size:64px\"],\n  .sw-t [style*=\"font-size: 64px\"],\n  .sw-t [style*=\"font-size:56px\"],\n  .sw-t [style*=\"font-size: 56px\"] {\n    font-size: 32px !important;\n  }\n  .sw-t [style*=\"font-size:48px\"],\n  .sw-t [style*=\"font-size: 48px\"] {\n    font-size: 28px !important;\n  }\n  .sw-t [style*=\"font-size:40px\"],\n  .sw-t [style*=\"font-size: 40px\"] {\n    font-size: 24px !important;\n  }\n  .sw-t img, .sw-t svg {\n    max-width: 100% !important;\n    height: auto !important;\n  }\n  .sw-t table {\n    display: block !important;\n    overflow-x: auto !important;\n    width: 100% !important;\n    -webkit-overflow-scrolling: touch !important;\n  }\n  \/* Condense the trust-badge row so items fit 2-3 per row instead of stacking *\/\n  .sw-t div[style*=\"padding:16px 120px\"],\n  .sw-t div[style*=\"padding: 16px 120px\"] {\n    padding-left: 16px !important;\n    padding-right: 16px !important;\n    gap: 16px !important;\n  }\n  .sw-t div[style*=\"padding:16px 120px\"] span,\n  .sw-t div[style*=\"padding: 16px 120px\"] span {\n    font-size: 13px !important;\n  }\n  \/* Any inline flex row with a huge 40px gap tightens up on mobile *\/\n  .sw-t div[style*=\"display:flex\"][style*=\"gap:40px\"],\n  .sw-t div[style*=\"display: flex\"][style*=\"gap: 40px\"] {\n    gap: 16px !important;\n  }\n  \/* Multi-col card rows that span full width (cross-sell, pricing compare): stack 1 per row *\/\n  .sw-t div[style*=\"display:flex\"][style*=\"width:100%\"] > div,\n  .sw-t div[style*=\"display: flex\"][style*=\"width: 100%\"] > div {\n    flex: 1 1 100% !important;\n    min-width: 100% !important;\n    max-width: 100% !important;\n  }\n}<\/p>\n<p>\/* WCAG AA eyebrow contrast fix - appended *\/\n.sw-a__eyebrow,.sw-l__eyebrow,.eyebrow{color:#1d4ed8!important;}\n<\/style>\n<p><script>\ndocument.addEventListener('DOMContentLoaded', function() {\n  var selectors = ['.entry-header','.page-header','article > h1:first-child','.entry-footer'];\n  selectors.forEach(function(s) { document.querySelectorAll(s).forEach(function(el) { el.style.display = 'none'; }); });\n  var el = document.querySelector('.sw-t');\n  while (el && el !== document.body) {\n    el.style.maxWidth = '100%';\n    el.style.width = '100%';\n    el.style.padding = '0';\n    el.style.margin = '0';\n    el.style.float = 'none';\n    el.style.flex = '0 0 100%';\n    el = el.parentElement;\n  }\n  document.body.style.marginTop = '0';\n  document.body.style.paddingTop = '0';\n  document.querySelectorAll('.sw-fq').forEach(function(q) {\n    q.addEventListener('click', function() {\n      var a = this.nextElementSibling;\n      a.style.display = a.style.display === 'block' ? 'none' : 'block';\n      this.setAttribute('data-open', a.style.display === 'block' ? '1' : '0');\n    });\n  });\n});\n<\/script>\n<link href=\"https:\/\/fonts.googleapis.com\/css2?family=Inter:wght@400;500;600;700;800&#038;display=swap\" rel=\"stylesheet\">\n<div class=\"sw-t\" style=\"font-family:Inter,-apple-system,BlinkMacSystemFont,sans-serif;color:#1e293b;line-height:1.6;margin:0;padding:0;max-width:100%;overflow-x:hidden\">\n<section style=\"background:#0f172a;padding:80px 120px;display:flex;gap:60px;align-items:flex-start;box-sizing:border-box;width:100%\">\n<div style=\"flex:1;min-width:0\">\n<div style=\"font-size:13px;color:#64748b;margin-bottom:24px\">Templates &nbsp;&gt;&nbsp; Contractor &nbsp;&gt;&nbsp; Work Order Template<\/div>\n<h1 style=\"font-size:48px;font-weight:800;color:#fff;line-height:1.1;margin:0 0 20px 0;padding:0\">Free Work Order<br \/>Template<\/h1>\n<p style=\"font-size:18px;color:#64748b;line-height:1.6;margin:0 0 32px 0\">The one-page form that authorizes a job and records what your technician actually did. The customer signs it on site. Used by 10,000+ contractors. Download it as a PDF, an Excel workbook, or a Google Sheets file.<\/p>\n<div style=\"display:flex;gap:12px;margin-bottom:16px;flex-wrap:wrap\">\n      <a href=\"https:\/\/www.simplywise.com\/blog\/wp-content\/uploads\/2026\/09\/simplywise-work-order-template.pdf\" download style=\"display:inline-flex;align-items:center;gap:8px;padding:14px 24px;border-radius:8px;font-size:15px;font-weight:600;background:#2563eb;color:#fff;text-decoration:none;border:none\">&#128196; PDF<\/a><br \/>\n      <a href=\"https:\/\/www.simplywise.com\/blog\/wp-content\/uploads\/2026\/09\/simplywise-work-order-template.xlsx\" download style=\"display:inline-flex;align-items:center;gap:8px;padding:14px 24px;border-radius:8px;font-size:15px;font-weight:600;background:#1e293b;color:#e2e8f0;text-decoration:none;border:1px solid #334155\">Excel<\/a><br \/>\n      <a href=\"https:\/\/www.simplywise.com\/blog\/wp-content\/uploads\/2026\/09\/simplywise-work-order-template.csv\" style=\"display:inline-flex;align-items:center;gap:8px;padding:14px 24px;border-radius:8px;font-size:15px;font-weight:600;background:#1e293b;color:#e2e8f0;text-decoration:none;border:1px solid #334155\">Google Sheets<\/a>\n    <\/div>\n<p style=\"font-size:13px;color:#64748b;margin:0\">No signup required. Print the work order template for the truck or fill it in on your phone.<\/p>\n<\/p><\/div>\n<div style=\"flex:0 0 460px\">\n<div style=\"background:#fff;border-radius:12px;padding:28px 32px;box-shadow:0 4px 24px rgba(0,0,0,0.15)\">\n<div style=\"font-size:11px;font-weight:600;color:#2563eb;letter-spacing:2px;text-transform:uppercase;margin-bottom:8px\">WORK ORDER (SAMPLE)<\/div>\n<div style=\"font-size:22px;font-weight:700;color:#0f172a;margin-bottom:12px\">Ridgeline Mechanical LLC<\/div>\n<div style=\"font-size:12px;color:#64738b;line-height:1.5;margin-bottom:16px\">Service address: 812 Marigold Ct, Tempe, AZ 85281<br \/>WO #: WO-2026-0912 &nbsp;|&nbsp; Scheduled: Sep 12, 2026<br \/>Technician: R. Alvarez &nbsp;|&nbsp; PO #: 44819 &nbsp;|&nbsp; Priority: Same day<\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:12px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Problem reported: no cooling upstairs<\/span><span style=\"color:#1e293b;font-weight:500\">Diagnosed<\/span><\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Work performed: replaced condenser fan motor<\/span><span style=\"color:#1e293b;font-weight:500\">Complete<\/span><\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Materials (2 parts, see materials table)<\/span><span style=\"color:#1e293b;font-weight:500\">$412.00<\/span><\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Labor (2.5 hrs, 1 technician)<\/span><span style=\"color:#1e293b;font-weight:500\">$237.50<\/span><\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Trip charge<\/span><span style=\"color:#1e293b;font-weight:500\">$89.00<\/span><\/div>\n<div style=\"height:1px;background:#e6e9ee;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:8px 0;font-size:12px\"><span style=\"color:#1e293b\">Status: completed, no return trip<\/span><span style=\"color:#1e293b;font-weight:500\">Signed<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;padding:12px 0;border-top:2px solid #0f172a;margin-top:8px\">\n        <span style=\"font-size:14px;font-weight:700;color:#0f172a\">WORK ORDER TOTAL<\/span><br \/>\n        <span style=\"font-size:18px;font-weight:800;color:#0f172a\">$738.50<\/span>\n      <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<div style=\"background:#f8fafc;padding:16px 120px;display:flex;align-items:center;justify-content:center;gap:40px;flex-wrap:wrap;border-bottom:1px solid #e2e8f0;box-sizing:border-box;width:100%\">\n  <span style=\"font-size:13px;color:#64748b;font-weight:500\">Trusted by 10,000+ contractors<\/span><br \/>\n  <span style=\"font-size:13px;color:#64748b;font-weight:500\">&#11088; 4.8 Stars<\/span><br \/>\n  <span style=\"font-size:13px;color:#64748b;font-weight:500\">&#128241; App Store<\/span><br \/>\n  <span style=\"font-size:13px;color:#64748b;font-weight:500\">&#128241; Google Play<\/span>\n<\/div>\n<section style=\"padding:64px 120px 48px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<figure style=\"margin:0;max-width:1000px;margin-left:auto;margin-right:auto\">\n    <img decoding=\"async\" src=\"https:\/\/upload.wikimedia.org\/wikipedia\/commons\/thumb\/b\/b3\/Air_conditioner_in_brick_wall.jpg\/1280px-Air_conditioner_in_brick_wall.jpg\" alt=\"A through-wall air conditioning unit with a rusted housing and crushed condenser fins, the kind of equipment failure that starts a service call\" width=\"1280\" height=\"853\" loading=\"lazy\" style=\"width:100%;height:auto;border-radius:12px;display:block\"><figcaption style=\"font-size:13px;color:#64748b;margin-top:12px;text-align:center\">A work order is the paper trail for a call like this one. It names who authorized the visit, what the technician found, which parts went in, and who signed for it. Photo by HumanAdventure, public domain, via <a href=\"https:\/\/commons.wikimedia.org\/wiki\/File:Air_conditioner_in_brick_wall.jpg\" rel=\"noopener nofollow\" target=\"_blank\" style=\"color:#2563eb;text-decoration:none\">Wikimedia Commons<\/a>.<\/figcaption><\/figure>\n<\/section>\n<section style=\"padding:48px 120px 80px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 24px 0;color:#0f172a\">What a Work Order Is, and When You Issue One<\/h2>\n<div style=\"max-width:860px\">\n<p style=\"font-size:16px;color:#334155;line-height:1.7;margin:0 0 20px 0\">A work order authorizes one specific job and records what happened on it. You issue it before the technician turns a wrench. It comes back off the truck carrying the findings, the parts, the hours, and a signature. That one page turns a phone call into a billable, defensible job.<\/p>\n<h3 style=\"font-size:20px;font-weight:700;margin:28px 0 10px 0;color:#0f172a\">The three documents people mix up<\/h3>\n<p style=\"font-size:16px;color:#334155;line-height:1.7;margin:0 0 20px 0\">An estimate prices an offer <strong>before<\/strong> the work, and the customer can say no to it. An invoice bills the customer <strong>after<\/strong> the work, and it asks for money. A work order sits between them. It says the customer already said yes. Here is what we agreed to do, here is who is doing it, and here is the record of the work. Nobody pays from a work order. They confirm the scope going in, and they sign for the result coming out.<\/p>\n<h3 style=\"font-size:20px;font-weight:700;margin:28px 0 10px 0;color:#0f172a\">When to use a work order template instead of an estimate<\/h3>\n<p style=\"font-size:16px;color:#334155;line-height:1.7;margin:0 0 20px 0\">Reach for a work order on service calls, warranty visits, and maintenance contracts. Same for punch list items and emergency repairs. Same for any job a property manager dispatches to you with a PO number. Those jobs share a shape. The scope is small, the customer already decided, and the argument later is never about price. It is about who authorized the work and whether the crew actually did it.<\/p>\n<p style=\"font-size:16px;color:#334155;line-height:1.7;margin:0 0 20px 0\">Use an estimate instead when the customer has not committed yet and you are competing on a number. Use an invoice once you finish the job and want to get paid. On a clean service call you will often produce all three. The work order is the one that keeps the other two honest.<\/p>\n<p style=\"font-size:16px;color:#334155;line-height:1.7;margin:0\">Want the priced offer instead? Grab the <a href=\"\/blog\/general-estimate-template\/\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">general estimate template<\/a>, or skip the forms entirely and <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator &rarr;<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#f8fafc;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 12px 0;color:#0f172a\">What a Work Order Template Needs, and What Each Field Protects<\/h2>\n<p style=\"font-size:15px;color:#64748b;margin:0 0 32px 0\">These are the fields that earn their place by closing a specific argument you would otherwise have later. The full field list is in the work order template itself.<\/p>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 16px 0;color:#0f172a\">The header: who authorized it, and under whose number<\/h3>\n<div style=\"display:grid;grid-template-columns:1fr 1fr;gap:16px\">\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Work order number.<\/strong> One job, one number, referenced on the invoice. Without it nobody can match your bill to the visit.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>PO number.<\/strong> Commercial accounts will not release payment without it. Ask for it when you book the call, not when you invoice.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Date issued and date scheduled.<\/strong> Two different dates. The gap between them is your response time. On service contracts, that is a term the contract holds you to.<\/span><\/div>\n<\/div>\n<h3 style=\"font-size:20px;font-weight:700;margin:36px 0 16px 0;color:#0f172a\">The record: what was found, what went in, who signed<\/h3>\n<div style=\"display:grid;grid-template-columns:1fr 1fr;gap:16px\">\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Problem reported.<\/strong> The customer&#39;s words, written down. This is your scope boundary when the visit grows.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Work performed.<\/strong> What the technician actually did, in plain language. The single most valuable block on the page in a dispute.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Materials used table.<\/strong> Write part numbers, not just descriptions. A part number is what lets you defend a markup and reorder without guessing.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Trip charge and tax lines.<\/strong> Broken out, never buried in labor. Buried fees are the ones customers dispute.<\/span><\/div>\n<div style=\"display:flex;gap:12px;font-size:14px;color:#334155\"><span style=\"color:#2563eb;font-weight:700;flex-shrink:0\">&#10003;<\/span> <span><strong>Customer signature and date.<\/strong> The customer confirming you did the work and they accept it. Get it on site, every time.<\/span><\/div>\n<\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 12px 0;color:#0f172a\">How to Fill Out a Work Order Template in 5 Steps<\/h2>\n<p style=\"font-size:15px;color:#64748b;margin:0 0 32px 0\">A residential no-cooling complaint that turns into a condenser fan motor replacement. The work order template you download is blank. The dollar figures below are an illustrative sample only, not a price survey. Replace them with your own supplier and shop numbers.<\/p>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px;margin-bottom:16px;display:flex;gap:24px;align-items:flex-start\">\n<div style=\"width:48px;height:48px;min-width:48px;background:#2563eb;color:#fff;border-radius:50%;display:flex;align-items:center;justify-content:center;font-size:20px;font-weight:700\">1<\/div>\n<div>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Step 1: Open the work order when you book the call<\/h3>\n<p style=\"font-size:15px;color:#475569;line-height:1.6;margin:0\">Fill the header while the customer is on the phone. Company name, license number, customer, service address, work order number, date issued, date scheduled, technician, PO number, priority, and the arrival window you promised. On the sample job that is WO-2026-0912, scheduled same day, assigned to one technician, PO 44819 from the property manager. Getting the PO number on the phone is worth more than any other 30 seconds.<\/p>\n<\/div><\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px;margin-bottom:16px;display:flex;gap:24px;align-items:flex-start\">\n<div style=\"width:48px;height:48px;min-width:48px;background:#2563eb;color:#fff;border-radius:50%;display:flex;align-items:center;justify-content:center;font-size:20px;font-weight:700\">2<\/div>\n<div>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Step 2: Write the problem reported in the customer&#39;s words<\/h3>\n<p style=\"font-size:15px;color:#475569;line-height:1.6;margin:0\">On the sample job the line reads: no cooling upstairs, started Thursday, downstairs is fine. Do not translate it into a diagnosis yet. The problem reported box is the scope boundary. Say the technician also finds a failing compressor. That is new scope. The gap between the reported problem and the found problem is where you ask again.<\/p>\n<\/div><\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px;margin-bottom:16px;display:flex;gap:24px;align-items:flex-start\">\n<div style=\"width:48px;height:48px;min-width:48px;background:#2563eb;color:#fff;border-radius:50%;display:flex;align-items:center;justify-content:center;font-size:20px;font-weight:700\">3<\/div>\n<div>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Step 3: Record work performed and materials on site<\/h3>\n<p style=\"font-size:15px;color:#475569;line-height:1.6;margin:0\">Work performed on the sample: diagnosed seized condenser fan motor, replaced motor and run capacitor, verified refrigerant pressures and airflow at the upstairs registers. Materials go in the materials table, one row per part. Each row takes part number, description, quantity, unit price and amount. Two rows on this job, $412.00 of materials. Fill both blocks in the driveway before you leave, not that evening.<\/p>\n<\/div><\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px;margin-bottom:16px;display:flex;gap:24px;align-items:flex-start\">\n<div style=\"width:48px;height:48px;min-width:48px;background:#2563eb;color:#fff;border-radius:50%;display:flex;align-items:center;justify-content:center;font-size:20px;font-weight:700\">4<\/div>\n<div>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Step 4: Log labor, then total the page<\/h3>\n<p style=\"font-size:15px;color:#475569;line-height:1.6;margin:0\">The labor table takes technician, date, hours, rate and amount. The sample logs 2.5 hours for one technician at a $95.00 shop rate, which is $237.50. Then the totals block: materials $412.00, labor $237.50, trip charge $89.00, tax as your state requires, work order total $738.50. Your shop rate is your own number. It has to cover the wage, the burden, the truck and the overhead, not just the wage.<\/p>\n<\/div><\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px;margin-bottom:0;display:flex;gap:24px;align-items:flex-start\">\n<div style=\"width:48px;height:48px;min-width:48px;background:#2563eb;color:#fff;border-radius:50%;display:flex;align-items:center;justify-content:center;font-size:20px;font-weight:700\">5<\/div>\n<div>\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Step 5: Set the status, get both signatures, then invoice<\/h3>\n<p style=\"font-size:15px;color:#475569;line-height:1.6;margin:0\">Tick one status box: completed, return trip needed, or parts on order. The sample closes as completed, no return trip. Collect the customer signature and date on site while the equipment runs, then sign and date it yourself. Your invoice copies from that signed page. Send it the same day, referencing WO-2026-0912 and PO 44819. Use the <a href=\"\/blog\/contractor-invoice-template\/\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">contractor invoice template<\/a> so the numbers carry across without retyping.<\/p>\n<\/div><\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#f8fafc;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 12px 0;color:#0f172a\">Work Order vs Estimate vs Invoice vs Change Order<\/h2>\n<p style=\"font-size:15px;color:#64748b;margin:0 0 32px 0\">Four documents, four jobs. Sending the wrong one is how scope arguments start.<\/p>\n<table style=\"width:100%;border-collapse:collapse;border-radius:12px;overflow:hidden;border:1px solid #e2e8f0\">\n<thead>\n<tr>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Document<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">When you issue it<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">What it does<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Who signs it<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\"><strong>Work order<\/strong><\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">After the customer says yes, before the technician starts<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Authorizes one specific job and records what the technician found, used and did<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Customer and technician, on completion<\/td>\n<\/tr>\n<tr style=\"background:#fff\">\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\"><strong>Estimate<\/strong><\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Before the customer has committed<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Prices an offer the customer can accept or decline<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Customer, to approve<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\"><strong>Invoice<\/strong><\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Once the crew finishes and the customer accepts<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Asks for payment and states the terms<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Nobody signs it, the customer pays it<\/td>\n<\/tr>\n<tr style=\"background:#fff\">\n<td style=\"padding:14px 20px;font-size:14px\"><strong>Change order<\/strong><\/td>\n<td style=\"padding:14px 20px;font-size:14px\">Mid job, the moment the scope grows<\/td>\n<td style=\"padding:14px 20px;font-size:14px\">Adds priced scope to an already approved job<\/td>\n<td style=\"padding:14px 20px;font-size:14px\">Customer, before the extra work starts<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin:24px 0 0 0;font-size:14px;color:#64748b\">Need the priced side of the file? <a href=\"\/blog\/construction-bid-template\/\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">Construction bid template<\/a> for competitive work, <a href=\"\/blog\/general-estimate-template\/\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">general estimate template<\/a> for everything else. <a href=\"\/blog\/construction-calculators\/\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">The construction calculators<\/a> when you need the quantities first.<\/p>\n<\/section>\n<section style=\"padding:80px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 12px 0;color:#0f172a\">What Is Actually In the Work Order Template You Just Downloaded<\/h2>\n<p style=\"font-size:15px;color:#64748b;margin:0 0 32px 0\">The work order template carries the same structure in all three formats, so a page filled out on the truck matches the workbook in the office.<\/p>\n<div style=\"display:grid;grid-template-columns:repeat(3,1fr);gap:24px\">\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Header block<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Company name, license number, phone and email. Customer name, contact, service address, city, state, ZIP, phone and email. Then work order number, date issued, date scheduled, technician assigned, PO number, arrival window, and a priority box: routine, same day or emergency.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Problem and work performed<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Two open blocks. Problem reported goes in first, in the customer&#39;s words. Whoever does the job fills in work performed on site.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Materials used table<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Eight rows, with part number, description, quantity, unit price and amount.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Labor table<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Four rows, with technician, date, hours, rate and amount.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Totals and status<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Materials, labor, trip charge, tax and total. Below that, three status boxes: completed, return trip needed and parts on order. The last two carry their own date lines.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 12px 0;color:#0f172a\">Signature lines<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Customer signature and date, technician signature and date. Both on the same page as the work performed block, which is what makes the record hold up.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin:24px 0 0 0;font-size:14px;color:#64748b\">Prefer to skip the paper? The SimplyWise Cost Estimator app carries work order management alongside estimating and invoicing. <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">Try it free for 7 days &rarr;<\/a><\/p>\n<\/section>\n<section style=\"padding:80px 120px;background:#f8fafc;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 12px 0;color:#0f172a\">What the Technician Line Is Worth Before You Set a Shop Rate<\/h2>\n<p style=\"font-size:15px;color:#64748b;margin:0 0 32px 0\">National median wages for the trades that run the most work orders, from the Bureau of Labor Statistics Occupational Employment and Wage Statistics release for May 2025. These are wages paid to the technician, not rates billed to the customer. Your billed rate has to clear the wage plus burden, truck, insurance and overhead.<\/p>\n<table style=\"width:100%;border-collapse:collapse;border-radius:12px;overflow:hidden;border:1px solid #e2e8f0\">\n<thead>\n<tr>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Occupation<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Median hourly wage<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Median annual wage<\/th>\n<th scope=\"col\" style=\"background:#0f172a;color:#fff;padding:14px 20px;font-size:13px;font-weight:600;text-align:left\">Employed nationally<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Plumbers, pipefitters and steamfitters<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$30.67<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$63,800<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">465,840<\/td>\n<\/tr>\n<tr style=\"background:#fff\">\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Electricians<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$30.38<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$63,190<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">757,220<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">Heating, air conditioning and refrigeration mechanics and installers<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$29.33<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">$61,010<\/td>\n<td style=\"padding:14px 20px;font-size:14px;border-bottom:1px solid #f1f5f9\">409,670<\/td>\n<\/tr>\n<tr style=\"background:#fff\">\n<td style=\"padding:14px 20px;font-size:14px\">Maintenance and repair workers, general<\/td>\n<td style=\"padding:14px 20px;font-size:14px\">$23.84<\/td>\n<td style=\"padding:14px 20px;font-size:14px\">$49,590<\/td>\n<td style=\"padding:14px 20px;font-size:14px\">1,529,700<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin:24px 0 0 0;font-size:14px;color:#64748b\">Source: U.S. Bureau of Labor Statistics, OEWS May 2025 national estimates, read 2026-09-14. <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">Price the whole job, not just the hours, with SimplyWise Cost Estimator &rarr;<\/a><\/p>\n<\/section>\n<section style=\"padding:80px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 40px 0;color:#0f172a\">Work Order Best Practices for Service Contractors<\/h2>\n<div style=\"display:grid;grid-template-columns:repeat(3,1fr);gap:24px\">\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<div style=\"font-size:32px;font-weight:800;color:#2563eb;margin-bottom:12px\">1<\/div>\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Number every work order, no exceptions<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">A sequential number per job is what lets a property manager match your invoice to the visit. Unnumbered work orders sit in accounts payable while somebody works out what they covered.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<div style=\"font-size:32px;font-weight:800;color:#2563eb;margin-bottom:12px\">2<\/div>\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Never let scope grow without a signature<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">If the technician finds a second failure, stop and collect approval in writing before touching it. A work order authorizes the job it describes and nothing beyond it. Added scope belongs on a change order.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<div style=\"font-size:32px;font-weight:800;color:#2563eb;margin-bottom:12px\">3<\/div>\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Write part numbers, not descriptions<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">A part number defends your markup, speeds the reorder, and settles warranty questions a year later. A line that reads fan motor tells nobody anything when the same motor fails again.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<div style=\"font-size:32px;font-weight:800;color:#2563eb;margin-bottom:12px\">4<\/div>\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Photograph the signed page before you leave<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Paper disappears between the truck and the office. A photo in the driveway carries a timestamp and a location, and takes four seconds. Keep it with the job file.<\/p>\n<\/div>\n<div style=\"background:#f8fafc;border-radius:12px;padding:32px\">\n<div style=\"font-size:32px;font-weight:800;color:#2563eb;margin-bottom:12px\">5<\/div>\n<h3 style=\"font-size:17px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Invoice from the work order the same day<\/h3>\n<p style=\"font-size:14px;color:#64748b;line-height:1.6;margin:0\">Same day invoicing off a signed work order is the cheapest collections improvement a service shop can make. <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"color:#2563eb;font-weight:600;text-decoration:none\">Do it from your phone &rarr;<\/a><\/p>\n<\/div>\n<\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#f8fafc;text-align:center;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 40px 0;color:#0f172a\">Work Order Template vs Work Order Software<\/h2>\n<div style=\"display:flex;gap:32px;justify-content:center;max-width:900px;margin:0 auto\">\n<div style=\"flex:1;border-radius:16px;padding:40px 32px;text-align:left;background:#fff;border:1px solid #e2e8f0\">\n      <span style=\"display:inline-block;padding:4px 12px;border-radius:20px;font-size:11px;font-weight:600;text-transform:uppercase;letter-spacing:1px;background:#f1f5f9;color:#64748b;margin-bottom:12px\">Free Template<\/span><\/p>\n<h3 style=\"font-size:24px;font-weight:700;margin:0 0 16px 0;color:#0f172a\">Free<\/h3>\n<ul style=\"list-style:none;padding:0;margin:16px 0\">\n<li style=\"padding:6px 0;font-size:14px;color:#334155\">&#10003; PDF, Excel, Google Sheets<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#334155\">&#10003; Print for the truck, sign on site<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#334155\">&#10003; 8 material rows, 4 labor rows<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#334155\">&#10003; You number and file them yourself<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#334155\">&#10003; Totals retyped onto the invoice<\/li>\n<\/ul><\/div>\n<div style=\"flex:1;border-radius:16px;padding:40px 32px;text-align:left;background:#0f172a;color:#fff\">\n      <span style=\"display:inline-block;padding:4px 12px;border-radius:20px;font-size:11px;font-weight:600;text-transform:uppercase;letter-spacing:1px;background:#22c55e;color:#fff;margin-bottom:12px\">Free to Try<\/span><\/p>\n<h3 style=\"font-size:24px;font-weight:700;margin:0 0 16px 0;color:#fff\">SimplyWise App<\/h3>\n<ul style=\"list-style:none;padding:0;margin:16px 0\">\n<li style=\"padding:6px 0;font-size:14px;color:#cbd5e1\">&#10003; Work order management built in<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#cbd5e1\">&#10003; Photo to itemized estimate in about 6 seconds<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#cbd5e1\">&#10003; Live material pricing by ZIP code<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#cbd5e1\">&#10003; Client signs to approve<\/li>\n<li style=\"padding:6px 0;font-size:14px;color:#cbd5e1\">&#10003; $29.99\/mo or $239.99\/yr, about $20\/mo on annual<\/li>\n<\/ul>\n<p>      <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"display:inline-block;background:#2563eb;color:#fff;padding:14px 28px;border-radius:8px;font-size:15px;font-weight:700;margin-top:16px;text-decoration:none\">Try SimplyWise Free &rarr;<\/a>\n    <\/div>\n<\/p><\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#fff;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 32px 0;text-align:center;color:#0f172a\">Frequently Asked Questions<\/h2>\n<div style=\"max-width:800px;margin:0 auto\">\n<h3 style=\"font-size:20px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Work orders against estimates and invoices<\/h3>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">What is the difference between a work order and an estimate?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">An estimate prices an offer before the work, and the customer can decline it. You issue a work order after the customer has already approved the job. It authorizes one specific piece of work, names the technician, and records what the technician found and did. An estimate asks for a decision. A work order records a decision the customer already made.<\/div>\n<\/div>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">Is a work order the same as an invoice?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">No. A work order records the job, and the customer and technician sign it on site. An invoice asks for payment and carries your terms. The work order comes first. The invoice copies its totals and cites the same work order number. The customer can then match the bill to the visit.<\/div>\n<\/div>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">Do I still need a work order if I already sent an estimate?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">Yes, on any job where a technician goes to a site. The estimate priced the offer. The work order proves who authorized the visit, names who performed it, and lists the parts that went in. It also carries the signature accepting the work. On a disputed job, the work order settles it.<\/div>\n<\/div>\n<h3 style=\"font-size:20px;font-weight:700;margin:36px 0 8px 0;color:#0f172a\">Filling it out and using it<\/h3>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">What should a work order include?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">In the header: company name and license number, customer and service address, and the work order number. Then date issued, date scheduled, technician, PO number and priority. Below that, the problem reported and the work performed. Then a materials table with part numbers and a labor table with hours and rates. Finally the totals, a status box, and signature lines for the customer and the technician.<\/div>\n<\/div>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">Who signs a work order?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">The customer and the technician both sign and date it once the work wraps. The customer signature confirms you performed the work and they accept it. The technician signature ties the record to the person who did it. Collect both on site, before you leave, and photograph the signed page.<\/div>\n<\/div>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">What happens if the job grows once the technician is on site?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">Stop and collect approval in writing for the added scope before doing it. A work order authorizes the job described on it and nothing more. New scope belongs on a change order, priced and approved separately. That way the customer never pays for work they did not agree to.<\/div>\n<\/div>\n<div style=\"border-bottom:1px solid #e2e8f0;padding:20px 0\">\n<div class=\"sw-fq\" style=\"font-size:16px;font-weight:600;cursor:pointer;color:#0f172a\">What file formats does this work order template come in?<\/div>\n<div style=\"font-size:15px;color:#64748b;line-height:1.7;padding-top:12px;display:none\">Three. A print ready PDF for the truck. An Excel workbook that totals the materials and labor tables for you. And a comma separated file you can import straight into Google Sheets. All three carry the same fields, so a page filled in by hand matches the workbook in the office.<\/div>\n<\/div><\/div>\n<\/section>\n<section style=\"padding:80px 120px;background:#f8fafc;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;margin:0 0 32px 0;color:#0f172a\">More Free Templates for Contractors<\/h2>\n<div style=\"display:flex;gap:24px;width:100%\">\n<div style=\"flex:1;background:#fff;border-radius:12px;overflow:hidden;border:1px solid #e2e8f0;cursor:pointer;transition:box-shadow 0.2s\" onclick=\"window.location='\/blog\/contractor-invoice-template\/'\" onmouseover=\"this.style.boxShadow='0 4px 16px rgba(0,0,0,0.1)'\" onmouseout=\"this.style.boxShadow='none'\">\n<div style=\"background:#f1f5f9;height:160px;border-left:4px solid #2563eb;padding:16px 20px;overflow:hidden;position:relative\">\n<div style=\"filter:blur(2px);opacity:0.6;transform:scale(0.95)\">\n<div style=\"font-size:7px;font-weight:700;color:#2563eb;letter-spacing:1px;margin-bottom:4px\">CONTRACTOR INVOICE<\/div>\n<div style=\"font-size:10px;font-weight:700;color:#0f172a;margin-bottom:6px\">Apex Construction LLC<\/div>\n<div style=\"height:1px;background:#e2e8f0;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Phase 1: Foundation work<\/span><span>$18,500<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Phase 2: Framing + rough-in<\/span><span>$32,000<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Materials<\/span><span>$22,000<\/span><\/div>\n<div style=\"height:1px;background:#0f172a;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:8px;font-weight:700;color:#0f172a\"><span>BALANCE DUE<\/span><span>$96,451<\/span><\/div>\n<\/div>\n<div style=\"position:absolute;bottom:0;left:0;right:0;height:40px;background:linear-gradient(transparent,#f1f5f9)\"><\/div>\n<\/div>\n<div style=\"padding:20px\">\n<h3 style=\"font-size:16px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Contractor Invoice Template<\/h3>\n<p style=\"font-size:13px;color:#64748b;line-height:1.5;margin:0 0 12px 0\">Bill the job once both parties sign the work order. Line items, retainage and payment terms built in.<\/p>\n<p><a href=\"\/blog\/contractor-invoice-template\/\" style=\"font-size:14px;font-weight:600;color:#2563eb;text-decoration:none\">Download Free Template &rarr;<\/a><\/div>\n<\/div>\n<div style=\"flex:1;background:#fff;border-radius:12px;overflow:hidden;border:1px solid #e2e8f0;cursor:pointer;transition:box-shadow 0.2s\" onclick=\"window.location='\/blog\/general-estimate-template\/'\" onmouseover=\"this.style.boxShadow='0 4px 16px rgba(0,0,0,0.1)'\" onmouseout=\"this.style.boxShadow='none'\">\n<div style=\"background:#f1f5f9;height:160px;border-left:4px solid #475569;padding:16px 20px;overflow:hidden;position:relative\">\n<div style=\"filter:blur(2px);opacity:0.6;transform:scale(0.95)\">\n<div style=\"font-size:7px;font-weight:700;color:#2563eb;letter-spacing:1px;margin-bottom:4px\">GENERAL ESTIMATE<\/div>\n<div style=\"font-size:10px;font-weight:700;color:#0f172a;margin-bottom:6px\">Foundation General Contracting<\/div>\n<div style=\"height:1px;background:#e2e8f0;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Project scope of work<\/span><span>$24,000<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Materials + permits<\/span><span>$18,500<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Labor (4-person crew)<\/span><span>$16,800<\/span><\/div>\n<div style=\"height:1px;background:#0f172a;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:8px;font-weight:700;color:#0f172a\"><span>TOTAL<\/span><span>$62,300<\/span><\/div>\n<\/div>\n<div style=\"position:absolute;bottom:0;left:0;right:0;height:40px;background:linear-gradient(transparent,#f1f5f9)\"><\/div>\n<\/div>\n<div style=\"padding:20px\">\n<h3 style=\"font-size:16px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">General Contractor Estimate<\/h3>\n<p style=\"font-size:13px;color:#64748b;line-height:1.5;margin:0 0 12px 0\">All-purpose contractor estimate for remodels, additions, and multi-trade projects.<\/p>\n<p><a href=\"\/blog\/general-estimate-template\/\" style=\"font-size:14px;font-weight:600;color:#2563eb;text-decoration:none\">Download Free Template &rarr;<\/a><\/div>\n<\/div>\n<div style=\"flex:1;background:#fff;border-radius:12px;overflow:hidden;border:1px solid #e2e8f0;cursor:pointer;transition:box-shadow 0.2s\" onclick=\"window.location='\/blog\/construction-bid-template\/'\" onmouseover=\"this.style.boxShadow='0 4px 16px rgba(0,0,0,0.1)'\" onmouseout=\"this.style.boxShadow='none'\">\n<div style=\"background:#f1f5f9;height:160px;border-left:4px solid #8b5cf6;padding:16px 20px;overflow:hidden;position:relative\">\n<div style=\"filter:blur(2px);opacity:0.6;transform:scale(0.95)\">\n<div style=\"font-size:7px;font-weight:700;color:#2563eb;letter-spacing:1px;margin-bottom:4px\">CONSTRUCTION BID<\/div>\n<div style=\"font-size:10px;font-weight:700;color:#0f172a;margin-bottom:6px\">Cornerstone Builders<\/div>\n<div style=\"height:1px;background:#e2e8f0;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Site prep + demolition<\/span><span>$12,000<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Framing + rough-in<\/span><span>$48,000<\/span><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:7px;color:#64748b;padding:3px 0\"><span>Materials allowance<\/span><span>$35,000<\/span><\/div>\n<div style=\"height:1px;background:#0f172a;margin:4px 0\"><\/div>\n<div style=\"display:flex;justify-content:space-between;font-size:8px;font-weight:700;color:#0f172a\"><span>BID TOTAL<\/span><span>$142,800<\/span><\/div>\n<\/div>\n<div style=\"position:absolute;bottom:0;left:0;right:0;height:40px;background:linear-gradient(transparent,#f1f5f9)\"><\/div>\n<\/div>\n<div style=\"padding:20px\">\n<h3 style=\"font-size:16px;font-weight:700;margin:0 0 8px 0;color:#0f172a\">Construction Bid Template<\/h3>\n<p style=\"font-size:13px;color:#64748b;line-height:1.5;margin:0 0 12px 0\">Competitive bid template with scope, exclusions, alternates, and commercial terms built in.<\/p>\n<p><a href=\"\/blog\/construction-bid-template\/\" style=\"font-size:14px;font-weight:600;color:#2563eb;text-decoration:none\">Download Free Template &rarr;<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section style=\"background:#0f172a;text-align:center;padding:80px 120px;box-sizing:border-box;width:100%\">\n<h2 style=\"font-size:36px;font-weight:800;color:#fff;margin:0 0 16px 0\">Ready to stop retyping the same job three times?<\/h2>\n<p style=\"font-size:16px;color:#64748b;margin:0 0 32px 0\">A work order template gets the job recorded. SimplyWise turns a photo into a professional estimate in about 6 seconds, then carries the job through work order and invoice. $29.99\/mo or $239.99\/yr, with a 7-day free trial.<\/p>\n<p>  <a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" style=\"display:inline-block;background:#2563eb;color:#fff;padding:16px 32px;border-radius:8px;font-size:16px;font-weight:700;text-decoration:none\">Try SimplyWise Free &rarr;<\/a><br \/>\n<\/section>\n<div style=\"background:#0f172a;padding:40px 120px;border-top:1px solid #1e293b;display:flex;justify-content:space-between;align-items:center;box-sizing:border-box;width:100%\">\n<div style=\"font-size:20px;font-weight:700;color:#fff\">SimplyWise<\/div>\n<div style=\"display:flex;gap:24px\">\n    <a href=\"\/blog\/\" style=\"font-size:14px;color:#64748b;text-decoration:none\">Templates<\/a><br \/>\n    <a href=\"\/blog\/\" style=\"font-size:14px;color:#64748b;text-decoration:none\">Blog<\/a><br \/>\n    <a href=\"https:\/\/simplywise.com\/privacy\" style=\"font-size:14px;color:#64748b;text-decoration:none\">Privacy<\/a><br \/>\n    <a href=\"https:\/\/simplywise.com\/terms\" style=\"font-size:14px;color:#64748b;text-decoration:none\">Terms<\/a>\n  <\/div>\n<\/div>\n<div style=\"text-align:center;padding:16px 120px;background:#0f172a;font-size:12px;color:#475569;border-top:1px solid #1e293b;box-sizing:border-box;width:100%\">&copy; 2026 SimplyWise. All rights reserved.<\/div>\n<\/div>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"Article\",\n  \"headline\": \"Free Work Order Template\",\n  \"author\": {\n    \"@type\": \"Organization\",\n    \"name\": \"SimplyWise\"\n  },\n  \"publisher\": {\n    \"@type\": \"Organization\",\n    \"name\": \"SimplyWise\",\n    \"logo\": {\n      \"@type\": \"ImageObject\",\n      \"url\": \"https:\/\/www.simplywise.com\/icon-512x512.png\"\n    }\n  },\n  \"datePublished\": \"2026-09-14\",\n  \"dateModified\": \"2026-09-14\",\n  \"mainEntityOfPage\": {\n    \"@type\": \"WebPage\",\n    \"@id\": \"https:\/\/www.simplywise.com\/blog\/work-order-template\/\"\n  },\n  \"url\": \"https:\/\/www.simplywise.com\/blog\/work-order-template\/\",\n  \"image\": [\n    \"https:\/\/upload.wikimedia.org\/wikipedia\/commons\/thumb\/b\/b3\/Air_conditioner_in_brick_wall.jpg\/1280px-Air_conditioner_in_brick_wall.jpg\"\n  ],\n  \"description\": \"The one-page form that authorizes a job and records what your technician actually did. The customer signs it on site. Used by 10,000+ contractors. Download it as a PDF, an Excel workbook, or a Google Sheets file.\"\n}\n<\/script><br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"HowTo\",\n  \"name\": \"How to Fill Out a Work Order Template in 5 Steps\",\n  \"step\": [\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 1,\n      \"name\": \"Open the work order when you book the call\",\n      \"text\": \"Fill the header while the customer is on the phone. Company name, license number, customer, service address, work order number, date issued, date scheduled, technician, PO number, priority, and the arrival window you promised. Getting the PO number on the phone is worth more than any other 30 seconds.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 2,\n      \"name\": \"Write the problem reported in the customer's words\",\n      \"text\": \"Do not translate the complaint into a diagnosis yet. The problem reported box is the scope boundary. If the technician later finds a second failure, that is new scope. The gap between the reported problem and the found problem is where you ask again.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 3,\n      \"name\": \"Record work performed and materials on site\",\n      \"text\": \"Write what the technician actually did in plain language. Materials go in the materials table one row per part, with part number, description, quantity, unit price and amount. Fill both blocks in the driveway before you leave, not that evening.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 4,\n      \"name\": \"Log labor, then total the page\",\n      \"text\": \"The labor table takes technician, date, hours, rate and amount. Then the totals block: materials, labor, trip charge, tax as your state requires, and the work order total. Your shop rate has to cover the wage, the burden, the truck and the overhead, not just the wage.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 5,\n      \"name\": \"Set the status, get both signatures, then invoice\",\n      \"text\": \"Tick one status box: completed, return trip needed, or parts on order. Get the customer signature and date on site, then sign and date it yourself. The signed page is what your invoice copies from. Send the invoice the same day, referencing the work order number and the PO number.\"\n    }\n  ]\n}\n<\/script><br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What is the difference between a work order and an estimate?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"An estimate prices an offer before the work, and the customer can decline it. You issue a work order after the customer has already approved the job. It authorizes one specific piece of work, names the technician, and records what the technician found and did. An estimate asks for a decision. A work order records a decision the customer already made.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Is a work order the same as an invoice?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"No. A work order records the job, and the customer and technician sign it on site. An invoice asks for payment and carries your terms. The work order comes first. The invoice copies its totals and cites the same work order number. The customer can then match the bill to the visit.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Do I still need a work order if I already sent an estimate?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Yes, on any job where a technician goes to a site. The estimate priced the offer. The work order proves who authorized the visit, names who performed it, and lists the parts that went in. It also carries the signature accepting the work. On a disputed job, the work order settles it.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What should a work order include?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"In the header: company name and license number, customer and service address, and the work order number. Then date issued, date scheduled, technician, PO number and priority. Below that, the problem reported and the work performed. Then a materials table with part numbers and a labor table with hours and rates. Finally the totals, a status box, and signature lines for the customer and the technician.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Who signs a work order?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"The customer and the technician both sign and date it once the work wraps. The customer signature confirms you performed the work and they accept it. The technician signature ties the record to the person who did it. Collect both on site, before you leave, and photograph the signed page.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What happens if the job grows once the technician is on site?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Stop and collect approval in writing for the added scope before doing it. A work order authorizes the job described on it and nothing more. New scope belongs on a change order, priced and approved separately. That way the customer never pays for work they did not agree to.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What file formats does this work order template come in?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Three. A print ready PDF for the truck. An Excel workbook that totals the materials and labor tables for you. And a comma separated file you can import straight into Google Sheets. All three carry the same fields, so a page filled in by hand matches the workbook in the office.\"\n      }\n    }\n  ]\n}\n<\/script><br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"BreadcrumbList\",\n  \"itemListElement\": [\n    {\n      \"@type\": \"ListItem\",\n      \"position\": 1,\n      \"name\": \"Home\",\n      \"item\": \"https:\/\/www.simplywise.com\/\"\n    },\n    {\n      \"@type\": \"ListItem\",\n      \"position\": 2,\n      \"name\": \"Blog\",\n      \"item\": \"https:\/\/www.simplywise.com\/blog\/\"\n    },\n    {\n      \"@type\": \"ListItem\",\n      \"position\": 3,\n      \"name\": \"Free Work Order Template\",\n      \"item\": \"https:\/\/www.simplywise.com\/blog\/work-order-template\/\"\n    }\n  ]\n}\n<\/script><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Templates &nbsp;&gt;&nbsp; Contractor &nbsp;&gt;&nbsp; Work Order Template Free Work OrderTemplate The one-page form that authorizes a job and records what your technician actually did. The customer signs it on site. Used by 10,000+ contractors. Download it as a PDF, an Excel workbook, or a Google Sheets file. &#128196; PDF Excel Google Sheets No signup required. [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_focuskw":"work order template","_yoast_wpseo_title":"Free Work Order Template (PDF, Excel, Sheets)","_yoast_wpseo_metadesc":"Download a free work order template in PDF, Excel, or Google Sheets. Authorize the job, record parts and labor, and get it signed on site. No signup.","_yoast_wpseo_linkdex":"73","_yoast_wpseo_content_score":"90","_yoast_wpseo_meta-robots-noindex":"","_yoast_wpseo_canonical":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-9687","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Free Work Order Template (PDF, Excel, Sheets)<\/title>\n<meta name=\"description\" content=\"Download a free work order template in PDF, Excel, or Google Sheets. Authorize the job, record parts and labor, and get it signed on site. 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