{"id":6195,"date":"2026-05-26T17:31:17","date_gmt":"2026-05-26T17:31:17","guid":{"rendered":"https:\/\/www.simplywise.com\/blog\/?p=6195"},"modified":"2026-05-26T17:31:17","modified_gmt":"2026-05-26T17:31:17","slug":"painting-invoice-template","status":"publish","type":"post","link":"https:\/\/www.simplywise.com\/blog\/painting-invoice-template\/","title":{"rendered":"Free Painting Invoice Template (Excel + PDF) for Contractors 2026"},"content":{"rendered":"<p><script>\ndocument.addEventListener('DOMContentLoaded', function() {\n  var sels = ['.entry-header','.page-header','article > h1:first-child','.entry-footer'];\n  sels.forEach(function(s){document.querySelectorAll(s).forEach(function(el){el.style.display='none';});});\n  var el = document.querySelector('.sw-t');\n  while (el && el !== document.body) {\n    el.style.maxWidth='100%'; el.style.width='100%'; el.style.padding='0'; el.style.margin='0';\n    el.style.float='none'; el.style.flex='0 0 100%';\n    el = el.parentElement;\n  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16px;font-size:14.5px;}.sw-t__diff-table.cell.head{font-size:13px;}.sw-t__step{flex-direction:row;padding:20px 18px;gap:14px;}.sw-t__step.badge{width:40px;height:40px;font-size:17px;border-radius:10px;}.sw-t__step h3{font-size:17px;}.sw-t__step p{font-size:14.5px;}.sw-t__pricing-grid{grid-template-columns:1fr;}.sw-t__upgrade.stack{grid-template-columns:1fr;}.sw-t__upgrade.cta-row{flex-direction:column;}.sw-t__upgrade a.cta{width:100%;text-align:center;}.sw-t__compare-table{grid-template-columns:1fr;border-radius:12px;}.sw-t__compare-table.cell{border-right:none;padding:14px 16px;font-size:14px;}.sw-t__compare-table.cell.lbl{background:var(--bg);font-size:13px;letter-spacing:1.2px;text-transform:uppercase;color:var(--muted);}.sw-t__guidance ul{font-size:15px;}.sw-t__faq-item summary{padding:18px 18px;font-size:15.5px;}.sw-t__faq-item.a{font-size:15px;line-height:1.65;padding:0 18px 18px;}.sw-t__related-row{flex-direction:column;gap:12px;}.sw-t__finalcta{padding:56px 18px;}.sw-t__finalcta h2{font-size:30px;line-height:1.18;letter-spacing:-0.4px;}.sw-t__finalcta p{font-size:16px;}.sw-t__finalcta.cta-row{flex-direction:column;width:100%;}.sw-t__finalcta a.cta{width:100%;text-align:center;padding:16px 22px;font-size:16px;}}<\/style>\n<article class=\"sw-t\">\n<section class=\"sw-t__hero\">\n<p class=\"sw-t__breadcrumb\">Blog \u203a Templates<\/p>\n<p>  <span class=\"sw-t__eyebrow\">Free Template \u00b7 Excel + PDF<\/span><\/p>\n<h1>Free Painting Invoice Template (Excel + PDF) for 2026<\/h1>\n<p class=\"sw-t__subtitle\">A real painting invoice with line items, payment terms, late fee clause, and a signature line. Built for residential painters who get paid by the job, not by the hour. No signup, no email gate.<\/p>\n<div class=\"sw-t__cta-row\">\n    <a class=\"sw-t__cta\" href=\"https:\/\/simplywise.com\/wp-content\/uploads\/2026\/05\/painting-invoice-template.xlsx\" download><span class=\"ico\"><\/span>Download Excel<\/a><br \/>\n    <a class=\"sw-t__cta alt\" href=\"https:\/\/simplywise.com\/wp-content\/uploads\/2026\/05\/painting-invoice-template.pdf\" download><span class=\"ico\"><\/span>Download PDF<\/a>\n  <\/div>\n<div class=\"sw-t__trust\">\n    <span>Used by 3,400+ contractors<\/span><br \/>\n    <span>IRS-compatible, mobile-friendly<\/span><br \/>\n    <span>No signup, no email gate<\/span>\n  <\/div>\n<\/section>\n<section class=\"sw-t__intro\">\n<div class=\"sw-t__intro-col\">\n<p>A painting invoice is the document that gets you paid. A handshake or a text message will not. The <a href=\"https:\/\/getbuilt.com\/blog\/70-percent-of-contractors-say-payment-delays-threaten-industry\/\" target=\"_blank\" rel=\"noopener\">Built and Talker Research April 2025 survey of 250 US general contractors and subcontractors<\/a> found 70% of contractors regularly face delayed payments, with 35% reporting projects canceled or significantly delayed because of financing gaps. The <a href=\"https:\/\/www.americanexpress.com\/content\/dam\/amex\/us\/merchant\/pdf\/bcfm\/PYMNTS-Construction-Delayed-Payments-January-2025.pdf\" target=\"_blank\" rel=\"noopener\">PYMNTS and American Express January 2025 report<\/a> put the drag at $280 billion in added construction costs in 2024 alone.<\/p>\n<p>Painting is one of the trades hit hardest. <a href=\"https:\/\/www.bls.gov\/oes\/current\/oes472141.htm\" target=\"_blank\" rel=\"noopener\">215,310 painters work in the United States<\/a> per the U.S. Bureau of Labor Statistics May 2024 OEWS data, and roughly 34% of them are self-employed per the BLS Occupational Outlook Handbook. Most are running solo or two-person crews where the invoice is the difference between getting paid this week and getting paid in 60 days.<\/p>\n<blockquote><p>&ldquo;Payment delays aren&#8217;t just administrative headaches, they&#8217;re adding significant hidden costs to construction.&rdquo;<cite>Chase Gilbert, CEO, Built Technologies, Inc. Built \/ Talker Research survey of 250 US contractors, April 2025.<\/cite><\/p><\/blockquote>\n<p>This page gives you a free painting invoice template in Excel and PDF, walks you through every line item, and shows you exactly when a template stops working and you should upgrade to invoicing software. Everything below is for residential painters and small commercial repaints. If you are running pay applications on a multi-million dollar commercial job with AIA G702 and G703 forms, this is not the template you want.<\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/images.unsplash.com\/photo-1562259949-e8e7689d7828?w=1400&#038;h=700&#038;fit=crop&#038;q=80&#038;auto=format\" alt=\"Contractor filling out a painting invoice template after a residential job\" loading=\"lazy\" width=\"1200\" height=\"600\"\/><figcaption>The painting invoice you send the day work ends gets paid. The one you send Friday from the office gets paid in 30 days.<\/figcaption><\/figure>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__inside\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">What&#8217;s Inside<\/p>\n<p style=\"font-size:15px;color:#475569;max-width:760px;margin:0 auto 8px\">Pair this painting invoice template with our guide on <a href=\"\/blog\/how-to-estimate-painting-job\/\">how to estimate a painting job<\/a> and our ranking of the <a href=\"\/blog\/best-estimating-app-painters\/\">best estimating apps for painters<\/a>.<\/p>\n<h2>Every line item a painting invoice should have<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__inside-grid\">\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">01 \u00b7 Header<\/p>\n<h3>Business name, license, and contact<\/h3>\n<p>Business name, contractor license number, address, phone, email, and logo. License number is required on every invoice in California, Florida, Texas, Arizona, and most other licensed states. Even where it is not required, including it protects your lien rights.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">02 \u00b7 Bill-to and job address<\/p>\n<h3>Two distinct fields, never the same line<\/h3>\n<p>Bill-to is the homeowner or property manager paying. Job address is the property where the painting was done. Confirm both match the signed estimate. Mismatches are the most common cause of payment disputes on residential paint jobs.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">03 \u00b7 Invoice number, dates, job ref<\/p>\n<h3>Sequential numbering and a clear due date<\/h3>\n<p>Sequential invoice number such as 2026-014. Issue date, due date, and a job reference or PO number. Sequential numbering protects you in audits and lets you track which invoices are paid versus open.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">04 \u00b7 Labor line items<\/p>\n<h3>Prep, primer, paint, trim, cleanup as separate lines<\/h3>\n<p>Itemize labor by phase. Surface prep, repairs, primer, paint application by coat, trim, specialty, and cleanup all show on separate lines. The painting invoice template uses hours and rate, or flat per-room or per-square-foot pricing. Both columns are pre-built.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">05 \u00b7 Materials by SKU<\/p>\n<h3>Sherwin-Williams, Benjamin Moore, Behr line columns<\/h3>\n<p>Materials by SKU when the homeowner specified a brand. Primer, paint, brushes, rollers, painter&#8217;s tape, drop cloths, and disposal. Materials are a separate subtotal from labor. This is what lets you handle sales tax correctly state-by-state.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">06 \u00b7 Subtotal, tax, deposit, balance<\/p>\n<h3>Deposit credit and balance due, both visible<\/h3>\n<p>Labor subtotal, materials subtotal, sales tax line, deposit applied as a credit, and balance due in bold. Showing the deposit credit reassures the homeowner you have not double-billed and reduces follow-up calls.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">07 \u00b7 Payment terms<\/p>\n<h3>Net 7 or Net 15 with a stated late fee<\/h3>\n<p>Payment terms in writing. Net 7 to Net 15 is standard for residential paint. The painting invoice template includes a 1.5% per month late fee clause, the most common rate within state usury caps. The clause must be on the invoice to be enforceable in most states.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__inside-card\">\n<p class=\"num\">08 \u00b7 Lien notice and signature<\/p>\n<h3>Mechanic&#8217;s lien preservation language<\/h3>\n<p>Lien rights notice and a signature line for the client. <a href=\"https:\/\/www.levelset.com\/mechanics-lien\/\" target=\"_blank\" rel=\"noopener\">Mechanic&#8217;s lien rules vary by state<\/a>, but a signed invoice with itemized work is what most state statutes require to start the lien clock. Painters are covered as improvers of real property in most states.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__diff\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Don&#8217;t Confuse the Two<\/p>\n<h2>Painting invoice vs painting estimate<\/h2>\n<\/p><\/div>\n<p style=\"max-width:760px;text-align:center;color:var(--muted);font-size:16px;line-height:1.65;margin:0;\">A painting estimate is what you send before the job. A painting invoice is what you send after. The two documents do different jobs and need different fields.<\/p>\n<div class=\"sw-t__diff-table\">\n<div class=\"cell head\"><\/div>\n<div class=\"cell head\">Painting Estimate<\/div>\n<div class=\"cell head\">Painting Invoice<\/div>\n<div class=\"cell lbl\">When sent<\/div>\n<div class=\"cell\">Before the job, with the proposal<\/div>\n<div class=\"cell\">After the job, or with progress milestones<\/div>\n<div class=\"cell lbl\">Pricing<\/div>\n<div class=\"cell\">Ranged or fixed bid, can change with scope<\/div>\n<div class=\"cell\">Final, locked, must match the work performed<\/div>\n<div class=\"cell lbl\">Payment terms<\/div>\n<div class=\"cell\">Optional, often &#8220;to be confirmed at signing&#8221;<\/div>\n<div class=\"cell\">Required, Net 7 to Net 15 typical<\/div>\n<div class=\"cell lbl\">Due date<\/div>\n<div class=\"cell\">Not applicable<\/div>\n<div class=\"cell\">Required, in bold<\/div>\n<div class=\"cell lbl\">Late fee clause<\/div>\n<div class=\"cell\">Not applicable<\/div>\n<div class=\"cell\">Required to be enforceable, typically 1.5% per month<\/div>\n<div class=\"cell lbl\">Lien rights notice<\/div>\n<div class=\"cell\">Optional<\/div>\n<div class=\"cell\">Recommended in most states<\/div>\n<div class=\"cell lbl last\">Signature<\/div>\n<div class=\"cell last\">Client signs to accept the bid<\/div>\n<div class=\"cell last\">Client signs to acknowledge receipt and balance due<\/div>\n<\/p><\/div>\n<p style=\"max-width:760px;text-align:center;color:var(--text);font-size:16px;line-height:1.7;margin:6px 0 0;\">If you need the pre-job document, grab the SimplyWise <a href=\"https:\/\/simplywise.com\/painting-estimate-template\/\" target=\"_blank\" rel=\"noopener\">painting estimate template<\/a> instead. The two pair together: send the estimate to win the bid, send the painting invoice template to get paid.<\/p>\n<\/section>\n<section class=\"sw-t__steps\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">How To Fill It Out<\/p>\n<h2>Seven steps to a clean painting invoice<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__steps-col\">\n<div class=\"sw-t__step\">\n<div class=\"badge\">1<\/div>\n<div class=\"body\">\n<h3>Set your business header<\/h3>\n<p>Drop in business name, contractor license number, address, phone, email, and logo. Most state contractor boards require a license number on every invoice for licensed work. The template has a logo placeholder pre-sized at 240 by 80 pixels.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">2<\/div>\n<div class=\"body\">\n<h3>Assign a sequential invoice number<\/h3>\n<p>Use a sequential number such as 2026-014 or PNT-0142. Sequential numbering protects you in IRS or state revenue audits and lets you track which painting invoices are paid versus open. The template has a counter cell in Excel that increments automatically.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">3<\/div>\n<div class=\"body\">\n<h3>Confirm bill-to and job address<\/h3>\n<p>Bill-to is whoever is paying. Job address is the property where the painting was done. Confirm both match the signed estimate. Property manager invoices are billed to the management company at their office address, not the property address.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">4<\/div>\n<div class=\"body\">\n<h3>Itemize labor by phase<\/h3>\n<p>List labor by phase. Prep, repairs, primer, paint coats, trim, specialty, cleanup. Use hours times rate, or use flat per-room pricing. <a href=\"https:\/\/www.homeadvisor.com\/cost\/painting\/\" target=\"_blank\" rel=\"noopener\">Painter hourly rates charged to customers run roughly $20 to $75 per hour<\/a> per HomeAdvisor&#8217;s painting cost guide, depending on market and complexity. The median painter wage is $23.99 per hour per the BLS May 2024 OEWS, which sets a labor-cost floor.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">5<\/div>\n<div class=\"body\">\n<h3>Itemize materials by SKU<\/h3>\n<p>List materials by SKU when the homeowner specified a brand. Primer, paint, brushes, rollers, painter&#8217;s tape, drop cloths, and disposal. Materials are a separate subtotal from labor. This is what lets you handle sales tax correctly. Most states tax materials but not labor on residential painting, but it varies.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">6<\/div>\n<div class=\"body\">\n<h3>Calculate subtotal, tax, deposit credit, balance<\/h3>\n<p>Excel auto-calculates labor subtotal, materials subtotal, sales tax, deposit applied, and balance due. Confirm the formula references match your state. <a href=\"https:\/\/floridarevenue.com\/Forms_library\/current\/gt800067.pdf\" target=\"_blank\" rel=\"noopener\">Florida exempts most labor on real-property improvement<\/a> per Florida Department of Revenue GT-800067, while <a href=\"https:\/\/comptroller.texas.gov\/taxes\/publications\/94-116.php\" target=\"_blank\" rel=\"noopener\">Texas treats commercial repair labor as taxable<\/a> per Comptroller Pub 94-116. Always check your state revenue department.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"sw-t__step\">\n<div class=\"badge\">7<\/div>\n<div class=\"body\">\n<h3>Add payment terms and signature<\/h3>\n<p>Set payment terms such as Net 7 or Net 15. State the late fee policy in writing, typically 1.5% per month. Add a signature line for client acknowledgment. Send the painting invoice the same day the work is completed. The contractor who invoices from the truck gets paid first.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__pricing\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Common Painting Line Items<\/p>\n<h2>Price ranges for the line items in your invoice<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__pricing-col\">\n<p>Use these ranges to sanity-check your line items before you send. Every range below traces to <a href=\"https:\/\/www.homeadvisor.com\/cost\/painting\/\" target=\"_blank\" rel=\"noopener\">HomeAdvisor&#8217;s painting cost guide<\/a>, which aggregates quotes from real homeowner-contractor jobs. Your local market may run higher or lower, but if you are way outside these ranges, take a second look.<\/p>\n<div class=\"sw-t__pricing-grid\">\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Per Square Foot, Interior<\/p>\n<p class=\"val\">$2 to $6 \/ sq ft<\/p>\n<p class=\"src\">Most common pricing model. HomeAdvisor.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Interior Room, Total<\/p>\n<p class=\"val\">$1,000 to $2,900<\/p>\n<p class=\"src\">Walls and trim, one to two coats. HomeAdvisor.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Exterior, Full House<\/p>\n<p class=\"val\">$1,800 to $4,200<\/p>\n<p class=\"src\">Full exterior, prep included. HomeAdvisor.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Trim and Cabinet Work<\/p>\n<p class=\"val\">$500 to $1,500<\/p>\n<p class=\"src\">Trim only, or $1 to $3 per linear foot. HomeAdvisor.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Small Projects<\/p>\n<p class=\"val\">$400 to $1,200<\/p>\n<p class=\"src\">Touch-ups and partial jobs. HomeAdvisor.<\/p>\n<\/p><\/div>\n<div class=\"sw-t__price-card\">\n<p class=\"label\">Painter Hourly Rate<\/p>\n<p class=\"val\">$20 to $75 \/ hr<\/p>\n<p class=\"src\">Standard work to high-skill specialty. HomeAdvisor.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p>Pricing on the upgrade path stays predictable too. SimplyWise Cost Estimator runs $15 per month, free to try, no credit card required. That is the only number you need to remember when you outgrow the painting invoice template.<\/p>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__upgrade\">\n<p class=\"eyebrow\">When To Upgrade<\/p>\n<h2>The painting invoice template breaks at 5 invoices a week<\/h2>\n<div class=\"sw-t__upgrade-col\">\n<p>The painting invoice template works for solo painters and two-person crews running 1 to 4 invoices per week. Past that volume, the template starts costing you hours. You will spend Sundays on sequential numbering, deposit tracking, follow-up reminders on unpaid balances, sales tax math, and remit. The math gets ugly fast.<\/p>\n<p>The signal that you have outgrown a template: you have 3 or more active jobs at the same time, you are sending 5 or more painting invoices per week, you have lost track of which deposits cleared, or you missed a sales tax filing because the spreadsheet drifted. At that point, SimplyWise Cost Estimator is the upgrade.<\/p>\n<div class=\"stack\">\n<div class=\"pill\">\n<p class=\"h\">Photo to estimate<\/p>\n<p class=\"d\">Drop one photo of the room or exterior in. The SimplyWise photo-to-estimate engine returns an itemized estimate in seconds. The estimate flows straight into a painting invoice when the work is done.<\/p>\n<\/p><\/div>\n<div class=\"pill\">\n<p class=\"h\">Receipts and mileage in one app<\/p>\n<p class=\"d\">Snap paint store and supply receipts at checkout. SimplyWise reads them, categorizes them by job, and rolls them into the invoice as line-item materials. Mileage to and from the jobsite logs the same way.<\/p>\n<\/p><\/div>\n<div class=\"pill\">\n<p class=\"h\">Mobile-first on iOS and Android<\/p>\n<p class=\"d\">92.8% of construction professionals use smartphones daily for work per the JBKnowledge Construction Technology Report. SimplyWise was built mobile-first, so the painter who invoices from the truck gets paid first.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p>Pricing is $15 per month. Free to try, no credit card required. That is less than one paint store run for most painters.<\/p>\n<div class=\"cta-row\">\n      <a class=\"cta\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\">Try SimplyWise Free<\/a><br \/>\n      <a class=\"cta ghost\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\">See How Photo Estimates Work<\/a>\n    <\/div>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__compare\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Honest Comparison<\/p>\n<h2>Painting invoice template vs Joist vs SimplyWise<\/h2>\n<\/p><\/div>\n<p style=\"max-width:760px;text-align:center;color:var(--muted);font-size:16px;line-height:1.65;margin:0;\">When the template stops being enough, these are the two paths most painters consider. Both work. They solve different problems.<\/p>\n<div class=\"sw-t__compare-table\">\n<div class=\"cell head\"><\/div>\n<div class=\"cell head\">This Template<\/div>\n<div class=\"cell head\">Joist<\/div>\n<div class=\"cell head win\">SimplyWise<\/div>\n<div class=\"cell lbl\">Cost<\/div>\n<div class=\"cell\">Free<\/div>\n<div class=\"cell\">$10 to $40 per month<\/div>\n<div class=\"cell\">Free to try, $15\/mo<\/div>\n<div class=\"cell lbl\">Photo to estimate<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">Yes, in seconds<\/div>\n<div class=\"cell lbl\">Estimate flows to invoice<\/div>\n<div class=\"cell\">No, manual re-entry<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell lbl\">Receipts in same app<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell lbl\">Mileage tracking<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">No<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell lbl\">Sequential invoice numbering<\/div>\n<div class=\"cell\">Manual<\/div>\n<div class=\"cell\">Auto<\/div>\n<div class=\"cell\">Auto<\/div>\n<div class=\"cell lbl\">Mobile-first<\/div>\n<div class=\"cell\">Limited, depends on device<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell\">Yes<\/div>\n<div class=\"cell lbl\">Best for<\/div>\n<div class=\"cell\">1 to 4 invoices per week<\/div>\n<div class=\"cell\">Trades shops with many invoices<\/div>\n<div class=\"cell\">Painters bidding from the field<\/div>\n<\/p><\/div>\n<p style=\"max-width:760px;text-align:center;color:var(--text);font-size:15.5px;line-height:1.7;margin:6px 0 0;\">For a wider lens on alternatives, see our full <a href=\"https:\/\/simplywise.com\/construction-invoice-software\/\" target=\"_blank\" rel=\"noopener\">construction invoice software<\/a> ranking. It scores 10 tools on a weighted 100-point rubric.<\/p>\n<\/section>\n<section class=\"sw-t__guidance\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Pricing, Tax, and Late Fee<\/p>\n<h2>Three rules every painter gets wrong<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__guidance-col\">\n<h3>1. Sales tax on labor varies by state<\/h3>\n<p>Most painters charge tax incorrectly because they assume their state matches the next one over. It does not. <a href=\"https:\/\/floridarevenue.com\/Forms_library\/current\/gt800067.pdf\" target=\"_blank\" rel=\"noopener\">Florida exempts most labor on real-property improvement<\/a> per Florida Department of Revenue GT-800067, so a residential repaint is typically tax-free on labor, taxable on materials sold separately. <a href=\"https:\/\/comptroller.texas.gov\/taxes\/publications\/94-116.php\" target=\"_blank\" rel=\"noopener\">Texas treats commercial repair labor as taxable<\/a> per Comptroller Pub 94-116, and treats residential differently again. Look up your state revenue department before you send your first painting invoice. Set the rate once in the template&#8217;s tax cell and stop guessing.<\/p>\n<h3>2. The late fee has to be in writing to be enforceable<\/h3>\n<p>Most states allow a service charge of 1.0% to 1.5% per month if disclosed in writing. Some cap at 18% APR. The late fee clause must appear on the invoice itself, not just the contract, to be enforceable on the unpaid balance. The painting invoice template includes the standard 1.5% per month language. Confirm your state cap before you send.<\/p>\n<h3>3. Lien rights have a deadline<\/h3>\n<p><a href=\"https:\/\/www.levelset.com\/mechanics-lien\/\" target=\"_blank\" rel=\"noopener\">Mechanic&#8217;s lien rules vary by state<\/a>. Most states require a preliminary notice within a fixed window, commonly 20 to 60 days from when the work started or was completed. Painters are covered as improvers of real property in most state statutes, but you have to file. The painting invoice template includes a lien rights notice block that satisfies the disclosure requirement in most states. The actual lien filing is a separate process you handle through Levelset, your state contractor association, or a lien attorney.<\/p>\n<h3>What to add to your contract<\/h3>\n<ul>\n<li>50% deposit at start, balance on completion (jobs over $1,000)<\/li>\n<li>Net 7 or Net 15 payment terms<\/li>\n<li>1.5% per month late fee, capped at state usury limit<\/li>\n<li>Lien rights preservation language<\/li>\n<li>Change order clause: any scope changes require written approval and a new invoice<\/li>\n<li>Signature line, dated<\/li>\n<\/ul><\/div>\n<\/section>\n<section class=\"sw-t__faq\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Painting Invoice FAQ<\/p>\n<h2>Questions painters ask before sending<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__faq-col\">\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Do I need to put my contractor license number on a painting invoice?<\/summary>\n<div class=\"a\">Yes in most states. California, Florida, Texas, Arizona, and many others require a license number on every invoice for licensed work. Even where it is not required, including the license number protects your lien rights and reassures the homeowner that you are operating legally. Place it in the header next to your business name.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Should painters charge sales tax on labor?<\/summary>\n<div class=\"a\">It depends on your state. Florida exempts most labor on real-property improvement, so a residential repaint is typically tax-free on labor but taxable on materials sold separately. Texas treats commercial repair labor as taxable but residential differently. Always check your state revenue department, do not guess. The painting invoice template has a tax-rate cell you set once and reuse.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>What payment terms should painters use?<\/summary>\n<div class=\"a\">For residential work, Net 7 to Net 15 is the most common. A 50% deposit at start with the balance due on completion is the standard for jobs over $1,000. For repeat clients or property managers, Net 30 is acceptable but expect to chase. Always state the terms in writing on every painting invoice.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Can painters charge a late fee?<\/summary>\n<div class=\"a\">Yes, if the late fee is disclosed in the contract or invoice before the work starts. Most states allow 1.0% to 1.5% per month as a service charge, capped at the state usury limit. The late fee must be in writing and on the painting invoice itself to be enforceable on the unpaid balance.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Is Net 15 or Net 30 better for residential paint jobs?<\/summary>\n<div class=\"a\">Net 15 collects faster on residential. Most homeowners pay within a few days of receiving the painting invoice if it lists a clear due date and a payment link. Net 30 invites delay. Reserve Net 30 for property management firms or commercial accounts where the slower terms are part of the contract.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Is a verbal agreement enough or do I need a signed invoice?<\/summary>\n<div class=\"a\">A signed invoice protects you. Verbal agreements are valid but unenforceable in lien proceedings without paperwork. A signed painting invoice with itemized work, payment terms, and a client signature is what most state mechanic&#8217;s lien laws require to start the lien clock. Without it, you have no recourse if the homeowner refuses to pay.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>When should I upgrade from a template to invoicing software?<\/summary>\n<div class=\"a\">When you are running 5 or more invoices per week, or 3 or more active jobs at once. At that point a painting invoice template starts breaking. You will spend hours on sequential numbering, deposit tracking, follow-up reminders, sales tax, and remit. SimplyWise Cost Estimator handles photo-to-estimate and invoice in the same mobile app, with receipts and mileage included. $15 per month, free to try, no credit card required.<\/div>\n<\/details><\/div>\n<div class=\"sw-t__faq-item\">\n<details>\n<summary>Can I edit the painting invoice template on my phone?<\/summary>\n<div class=\"a\">The Excel version opens in Excel for iOS and Android, Google Sheets, and Numbers. The PDF version is fillable in any modern PDF reader on phone or tablet. Both are designed to be filled and sent from the jobsite, since 92.8% of construction professionals work primarily from their phone per the JBKnowledge Construction Technology Report.<\/div>\n<\/details><\/div>\n<\/p><\/div>\n<\/section>\n<section class=\"sw-t__related\">\n<div class=\"sw-t__head\">\n<p class=\"eyebrow\">Pair With<\/p>\n<h2>Other painting and contractor templates<\/h2>\n<\/p><\/div>\n<div class=\"sw-t__related-row\">\n    <a class=\"sw-t__related-card\" href=\"https:\/\/simplywise.com\/painting-estimate-template\/\"><br \/>\n      <span class=\"cat\">Estimate<\/span><br \/>\n      <span class=\"ttl\">Free Painting Estimate Template<\/span><br \/>\n      <span class=\"meta\">The pre-job document. Use this to win the bid, then send the painting invoice template to get paid.<\/span><br \/>\n    <\/a><br \/>\n    <a class=\"sw-t__related-card\" href=\"https:\/\/simplywise.com\/general-contractor-invoice-template\/\"><br \/>\n      <span class=\"cat\">Invoice<\/span><br \/>\n      <span class=\"ttl\">General Contractor Invoice Template<\/span><br \/>\n      <span class=\"meta\">Same structure, broader trades coverage. Use this if you run mixed-trade jobs beyond paint.<\/span><br \/>\n    <\/a><br \/>\n    <a class=\"sw-t__related-card\" href=\"https:\/\/simplywise.com\/construction-invoice-software\/\"><br \/>\n      <span class=\"cat\">Software<\/span><br \/>\n      <span class=\"ttl\">Best Construction Invoice Software<\/span><br \/>\n      <span class=\"meta\">Ten tools scored on a weighted 100-point rubric for the painters and contractors who outgrow templates.<\/span><br \/>\n    <\/a>\n  <\/div>\n<\/section>\n<section class=\"sw-t__finalcta\">\n<p class=\"eyebrow\">When You&#8217;re Ready<\/p>\n<h2>Stop chasing painting invoices from your truck.<\/h2>\n<p>Snap one photo, get a painting estimate in seconds, and send the invoice the same day the work is done. Receipts and mileage live in the same app. Free to try, no credit card required.<\/p>\n<div class=\"cta-row\">\n    <a class=\"cta\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\">Try SimplyWise Free<\/a><br \/>\n    <a class=\"cta ghost\" href=\"https:\/\/simplywise.com\/wp-content\/uploads\/2026\/05\/painting-invoice-template.xlsx\" download>Download the Template<\/a>\n  <\/div>\n<\/section>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"Article\",\n  \"@id\": \"https:\/\/simplywise.com\/painting-invoice-template\/#article\",\n  \"headline\": \"Free Painting Invoice Template (Excel + PDF) for 2026\",\n  \"description\": \"Free painting invoice template for contractors. Excel and PDF, line items, payment terms, late fee, lien notice. 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License number is required in most states for any contracted painting work.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 2,\n      \"name\": \"Assign a sequential invoice number\",\n      \"text\": \"Use a sequential number such as 2026-014. Sequential numbering protects you in audits and disputes and lets you track which invoices are paid.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 3,\n      \"name\": \"Enter bill-to and job address\",\n      \"text\": \"Bill-to is the homeowner or property manager paying. Job address is the property where the work was done. Confirm both match the signed estimate to prevent disputes.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 4,\n      \"name\": \"Itemize labor\",\n      \"text\": \"List labor by room or by phase. Use hours and a posted rate, or use a flat per-room or per-square-foot price. Label prep, primer, paint coats, trim, and cleanup as separate line items.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 5,\n      \"name\": \"Itemize materials\",\n      \"text\": \"List paint and supplies by SKU when the homeowner specified a brand. Include primer, paint, brushes, rollers, painter's tape, and disposal. Materials should be a separate subtotal from labor.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 6,\n      \"name\": \"Calculate subtotal, tax, and deposit credit\",\n      \"text\": \"Subtotal labor and materials. Apply state sales tax based on whether your state taxes painting labor. Subtract any deposit already paid. Show the final balance due in bold.\"\n    },\n    {\n      \"@type\": \"HowToStep\",\n      \"position\": 7,\n      \"name\": \"Add payment terms and signature\",\n      \"text\": \"Set payment terms such as Net 7 or Net 15. State the late fee policy in writing, typically 1.5% per month. Add a signature line for client acknowledgment. Send the invoice the same day work is completed.\"\n    }\n  ]\n}\n<\/script><\/p>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"@id\": \"https:\/\/simplywise.com\/painting-invoice-template\/#faq\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Do I need to put my contractor license number on a painting invoice?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Yes in most states. California, Florida, Texas, Arizona, and many others require a license number on every invoice for licensed work. Even where it is not required, including the license number protects your lien rights and reassures the homeowner. Place it in the header next to your business name.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Should painters charge sales tax on labor?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"It depends on your state. Florida exempts most labor on real-property improvement, so a residential repaint is typically tax-free on labor but taxable on materials sold separately. Texas treats commercial repair labor as taxable but residential differently. Always check your state revenue department, do not guess.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What payment terms should painters use?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"For residential work, Net 7 to Net 15 is the most common. A 50% deposit at start with the balance due on completion is the standard for jobs over $1,000. For repeat clients or property managers, Net 30 is acceptable but expect to chase. Always state the terms in writing on every invoice.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Can painters charge a late fee?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Yes, if the late fee is disclosed in the contract or invoice before the work starts. Most states allow 1.0% to 1.5% per month as a service charge, capped at the state usury limit. The late fee must be in writing and signed off by the client to be enforceable.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Is Net 15 or Net 30 better for residential paint jobs?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Net 15 collects faster on residential. Most homeowners pay within a few days of receiving the invoice if it lists a clear due date and a payment link. Net 30 invites delay. Reserve Net 30 for property management firms or commercial accounts where the slower terms are part of the contract.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Is a verbal agreement enough or do I need a signed invoice?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"A signed invoice protects you. Verbal agreements are valid but unenforceable in lien proceedings without paperwork. A signed invoice with itemized work, payment terms, and a client signature is what most state mechanic's lien laws require to start the lien clock.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"When should I upgrade from a template to invoicing software?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"When you are running 5 or more invoices per week or 3 or more active jobs. At that point a template starts breaking. You will spend hours on sequential numbering, deposit tracking, follow-up reminders, sales tax, and remit. SimplyWise Cost Estimator handles photo-to-estimate and invoice in the same mobile app, with receipts and mileage included. $15 per month, free to try, no credit card required.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Can I edit the painting invoice template on my phone?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"The Excel version opens in Excel for iOS and Android, Google Sheets, and Numbers. The PDF version is fillable in any modern PDF reader. Both are designed to be filled and sent from a phone on the jobsite, since 92.8% of construction professionals work primarily from their phone per the JBKnowledge Construction Technology Report.\"\n      }\n    }\n  ]\n}\n<\/script><\/p>\n<\/article>\n","protected":false},"excerpt":{"rendered":"<p>Blog \u203a Templates Free Template \u00b7 Excel + PDF Free Painting Invoice Template (Excel + PDF) for 2026 A real painting invoice with line items, payment terms, late fee clause, and a signature line. Built for residential painters who get paid by the job, not by the hour. No signup, no email gate. Download Excel [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-6195","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Painting Invoice Template: Free Excel + PDF (2026)<\/title>\n<meta name=\"description\" content=\"Free painting invoice template for contractors. Line items, payment terms, branded layout. 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