{"id":10410,"date":"2026-10-22T09:00:00","date_gmt":"2026-10-22T09:00:00","guid":{"rendered":"https:\/\/www.simplywise.com\/blog\/?p=10410"},"modified":"2026-10-22T15:00:42","modified_gmt":"2026-10-22T15:00:42","slug":"roofing-invoice","status":"publish","type":"post","link":"https:\/\/www.simplywise.com\/blog\/roofing-invoice\/","title":{"rendered":"How to Write a Roofing Invoice That Gets Paid"},"content":{"rendered":"<p><script>\ndocument.addEventListener('DOMContentLoaded', function() {\n  var sels = ['.entry-header','.page-header','article > h1:first-child','.entry-footer'];\n  sels.forEach(function(s){document.querySelectorAll(s).forEach(function(el){el.style.display='none';});});\n  var el = document.querySelector('.sw-a');\n  while (el && el !== document.body) {\n    el.style.maxWidth='100%'; el.style.width='100%'; el.style.padding='0'; el.style.margin='0';\n    el.style.float='none'; el.style.flex='0 0 100%';\n    el = el.parentElement;\n  }\n  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22px;}.pm__hero-cta-note{font-size:13px;line-height:1.5;color:#6b7280;}<\/style>\n<p><script>\n(function(){\n  try{\n    var b=document.body;\n    if(b && b.classList){b.classList.add('single-post');}\n  }catch(e){}\n})();\n<\/script><\/p>\n<article class=\"pm\">\n<header class=\"pm__hero\">\n<div class=\"pm__inner\">\n<nav class=\"pm__crumb\">Blog &nbsp;&rsaquo;&nbsp; Business &amp; Growth<\/nav>\n<p><span class=\"pm__eyebrow\">Business &amp; Growth &middot; Roofing<\/span><\/p>\n<h1>How to Write a Roofing Invoice That Gets Paid<\/h1>\n<p class=\"pm__dek\">A roofing invoice that gets paid lists squares, tear-off, disposal, and the permit as separate lines, then shows the deposit received and the payment terms.<\/p>\n<div class=\"pm__hero-cta\"><a class=\"pm__btn\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\" rel=\"noopener\" target=\"_blank\">Try SimplyWise Cost Estimator free<\/a><span class=\"pm__hero-cta-note\">Free to try. Turn a photo into an itemized estimate in about 6 seconds.<\/span><\/div>\n<div class=\"pm__rating\"><span class=\"pm__stars\">&#9733;&#9733;&#9733;&#9733;&#9733;<\/span> <b>4.8<\/b> <span class=\"pm__rating-sub\">on the App Store for SimplyWise Cost Estimator<\/span><\/div>\n<div class=\"pm__meta\">\n<span>SimplyWise<\/span><br \/>\n<i><\/i><br \/>\n<span>Updated October 22, 2026<\/span><br \/>\n<i><\/i><br \/>\n<span>6 min read<\/span>\n<\/div>\n<figure class=\"pm__fig\">\n<img decoding=\"async\" alt=\"Roofer in a yellow shirt working on a residential roof tear-off\" loading=\"eager\" src=\"https:\/\/images.unsplash.com\/photo-1635424824800-692767998d07?w=1400&amp;h=700&amp;fit=crop&amp;q=80&amp;auto=format\"\/><br \/>\n<\/figure>\n<\/div>\n<\/header>\n<div class=\"pm__body\">\n<div class=\"pm__inner\">\n<aside class=\"pm__tldr\">\n<div class=\"pm__tldr-label\">Roofing invoice, at a glance<\/div>\n<ol>\n<li>Squares, tear-off, disposal, and permit are separate lines, not one bundled number.<\/li>\n<li>California caps a down payment at $1,000 or 10 percent of contract price, whichever is less (BPC &sect;7159(d)(8)).<\/li>\n<li>Maryland caps a deposit at one-third of contract price, none before signing (Business Regulation &sect;8-617).<\/li>\n<li>Florida roof-claim ads must state the homeowner pays the deductible (FS &sect;489.147(1)(a)).<\/li>\n<li>Roofers earn a $27.95 mean, $26.65 median hourly wage nationally (BLS, May 2025), not your billed rate.<\/li>\n<li>Menifee, California lists $137.35 for a residential reroof (item 7.08) on its 2026 fee schedule, before state SMIP and green building fees.<\/li>\n<\/ol>\n<div class=\"pm__tldr-cta\"><span>Writing roofing invoices today?<\/span><a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" rel=\"noopener\" target=\"_blank\">Try SimplyWise Cost Estimator, free<\/a><\/div>\n<\/aside>\n<h2>What has to be on a roofing invoice?<\/h2>\n<p>A roofing invoice has to prove the job matches what was quoted. Squares get their own line, named by product, not a lump &#8220;materials&#8221; charge. Tear-off and disposal stay separate, and a permit line shows up whenever one applied.<\/p>\n<table class=\"pm__table\">\n<thead>\n<tr>\n<th scope=\"col\">Line item<\/th>\n<th scope=\"col\">What it has to show<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Squares (materials)<\/td>\n<td>Product, manufacturer, and square count, at 100 square feet per square.<\/td>\n<\/tr>\n<tr>\n<td>Tear-off labor<\/td>\n<td>Hours or a per-square rate, separate from install labor.<\/td>\n<\/tr>\n<tr>\n<td>Disposal<\/td>\n<td>Dumpster or haul-off charge, flat fee or by load.<\/td>\n<\/tr>\n<tr>\n<td>Permit or inspection<\/td>\n<td>The fee your city or county charged, when one applied.<\/td>\n<\/tr>\n<tr>\n<td>Insurance or supplement<\/td>\n<td>The deductible, plus any supplement the insurer approved.<\/td>\n<\/tr>\n<tr>\n<td>Warranty terms<\/td>\n<td>Manufacturer and labor warranty, stated separately.<\/td>\n<\/tr>\n<tr>\n<td>Payment terms<\/td>\n<td>Amount due, due date, and accepted methods.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Seven lines, one invoice.<\/p>\n<h2>How much of a deposit can a roofing invoice ask for?<\/h2>\n<p>In California, the down payment can be no more than $1,000 or 10 percent of the contract price, whichever is less (Business and Professions Code &sect;7159(d)(8)). Beyond the down payment, the required contract notice says it is against the law to collect for work not yet completed or materials not yet delivered (&sect;7159(d)(9)).<\/p>\n<p>Maryland is tighter. A deposit can be no more than one-third of the contract price (Business Regulation &sect;8-617(b)). Nothing can be collected before the contract is signed (&sect;8-617(a)). A deposit past either cap is a compliance problem before it is a collections problem.<\/p>\n<p class=\"pm__inline-cta\"><a href=\"https:\/\/swcostestimator.app.link\/ce-ai\" rel=\"noopener\" target=\"_blank\">Turn a job-site photo into an itemized roofing invoice, free &rarr;<\/a><\/p>\n<h2>What does an insurance-claim roofing invoice add?<\/h2>\n<p>An insurance-claim invoice carries two lines a cash job does not. One is the deductible the homeowner owes. The other is any supplement: extra scope the insurer approved after the first estimate, such as hidden decking damage. Give each its own line so the paper trail matches the claim.<\/p>\n<p>Florida regulates the sales pitch. Any message encouraging a claim must say the homeowner is responsible for the deductible. It must also warn that a contractor who knowingly pays, waives, or rebates the deductible commits insurance fraud, a third degree felony (Florida Statutes &sect;489.147(1)(a)). Waiving the deductible to win the job is exactly what the statute targets.<\/p>\n<h2>How to build a roofing invoice, step by step<\/h2>\n<ol class=\"pm__steps\">\n<li>\n<h3>List materials by square and product name<\/h3>\n<p>Name the product, manufacturer, and square count. No generic &#8220;materials&#8221; line.<\/p>\n<\/li>\n<li>\n<h3>Break out tear-off, disposal, and the permit line<\/h3>\n<p>Each gets its own line. Add the permit fee when one applied.<\/p>\n<\/li>\n<li>\n<h3>Add the insurance deductible or supplement, if the job is a claim<\/h3>\n<p>State the deductible as its own line, and give any approved supplement its own line too.<\/p>\n<\/li>\n<li>\n<h3>Close with warranty, lien-waiver, and payment terms<\/h3>\n<p>State warranty terms, note when a lien waiver is due, then give amount due and payment method.<\/p>\n<\/li>\n<\/ol>\n<h2>When should you send a roofing invoice, and what about the lien waiver?<\/h2>\n<p>Send it the day the final inspection clears or the job closes, whichever is last. A conditional lien waiver, effective once payment clears, belongs with a progress payment. An unconditional waiver, giving up lien rights outright, belongs only with final payment, once the check clears. Check your state&#8217;s mechanics lien statute for the exact form.<\/p>\n<h2>What roofing labor and a permit cost on top of the invoice<\/h2>\n<p>Wage paid is not your billed rate; overhead rides on top, per our <a href=\"https:\/\/www.simplywise.com\/blog\/contractor-hourly-labor-rates-by-trade\/\">contractor hourly labor rates by trade<\/a> page. The permit line below is one city, not a national average.<\/p>\n<table class=\"pm__table\">\n<thead>\n<tr>\n<th scope=\"col\">Measure<\/th>\n<th scope=\"col\">Hourly<\/th>\n<th scope=\"col\">Annual<\/th>\n<th scope=\"col\">Captured<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Roofers, mean wage<\/td>\n<td>$27.95<\/td>\n<td>$58,140<\/td>\n<td>BLS OEWS May 2025, Sept 26, 2026.<\/td>\n<\/tr>\n<tr>\n<td>Roofers, median wage<\/td>\n<td>$26.65<\/td>\n<td>$55,440<\/td>\n<td>BLS OEWS May 2025, Sept 26, 2026.<\/td>\n<\/tr>\n<tr>\n<td>Menifee, CA residential reroof permit<\/td>\n<td>Item 7.08<\/td>\n<td>$137.35 before state fees<\/td>\n<td>City fee schedule, effective July 1, 2026, captured Sept 26, 2026.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>SOC 47-2181, national.<\/p>\n<h2>Build the roofing invoice from the estimate<\/h2>\n<section class=\"pm__promo\">\n<p>SimplyWise Cost Estimator turns a job-site photo into an itemized estimate in about 6 seconds, then carries the line items into the invoice. Add the permit, disposal, and deductible lines, then send a branded quote the client signs. $29.99\/mo or $239.99\/yr, 7-day free trial.<\/p>\n<p><a class=\"pm__btn\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\" rel=\"noopener\" target=\"_blank\">Try SimplyWise Cost Estimator free<\/a><br \/>\n<\/section>\n<h2>Keep reading<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.simplywise.com\/blog\/roofing-estimate-template\/\">Roofing Estimate Template<\/a>: the proposal side.<\/li>\n<li><a href=\"https:\/\/www.simplywise.com\/blog\/contractor-invoice-template\/\">Contractor Invoice Template<\/a>: the general structure.<\/li>\n<li><a href=\"https:\/\/www.simplywise.com\/blog\/contractor-hourly-labor-rates-by-trade\/\">Contractor Hourly Labor Rates by Trade<\/a>: what rides on top of wage.<\/li>\n<\/ul>\n<div class=\"pm__sources\">\n<h2>Sources<\/h2>\n<h3>State deposit and invoice rules<\/h3>\n<ul>\n<li><a href=\"https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?sectionNum=7159.&amp;lawCode=BPC\" rel=\"noopener\" target=\"_blank\">California Business and Professions Code &sect;7159<\/a>, (d)(8) and (d)(9), captured 2026-09-26.<\/li>\n<li><a href=\"https:\/\/mgaleg.maryland.gov\/mgawebsite\/Laws\/StatuteText?article=gbr&amp;section=8-617&amp;enactments=false\" rel=\"noopener\" target=\"_blank\">Maryland Business Regulation Article &sect;8-617<\/a>, captured 2026-09-26.<\/li>\n<li><a href=\"https:\/\/www.flsenate.gov\/Laws\/Statutes\/2026\/489.147\" rel=\"noopener\" target=\"_blank\">Florida Statutes &sect;489.147(1)(a)<\/a>, captured 2026-09-26.<\/li>\n<\/ul>\n<h3>Labor cost and permit fee<\/h3>\n<ul>\n<li><a href=\"https:\/\/www.bls.gov\/oes\/special-requests\/oesm25nat.zip\" rel=\"noopener\" target=\"_blank\">BLS Occupational Employment and Wage Statistics, May 2025<\/a>, SOC 47-2181 Roofers, captured 2026-09-26.<\/li>\n<li><a href=\"https:\/\/menifee.ca.gov\/DocumentCenter\/View\/23828\/2026-Fee-Schedule\" rel=\"noopener\" target=\"_blank\">City of Menifee, Building and Safety Permit Fee Schedule<\/a>, effective July 1, 2026, item 7.08, captured 2026-09-26.<\/li>\n<\/ul>\n<h3>SimplyWise<\/h3>\n<ul>\n<li><a href=\"https:\/\/apps.apple.com\/us\/app\/simplywise-cost-estimator\/id6670619664\" rel=\"noopener\" target=\"_blank\">SimplyWise Cost Estimator on the App Store<\/a>, 4.8 rating, verified 2026-09-26.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<section class=\"pm__faq\">\n<div class=\"pm__inner\">\n<h2>Frequently asked questions about roofing invoices<\/h2>\n<h3 class=\"pm__faq-cat\">The required lines<\/h3>\n<details>\n<summary>What has to be on a roofing invoice?<\/summary>\n<div>\n<p>Squares by product name, tear-off and disposal, a permit line if one applied, insurance or supplement on a claim, warranty, and payment terms.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>Does a roofing invoice need a permit line?<\/summary>\n<div>\n<p>Whenever your city or county required one, yes. Menifee, California lists $137.35 for a residential reroof (item 7.08) on its 2026 fee schedule, before state SMIP and green building fees; your own city sets its own number.<\/p>\n<\/div>\n<\/details>\n<h3 class=\"pm__faq-cat\">Deposits and state rules<\/h3>\n<details>\n<summary>How much can a roofing contractor charge as a deposit in California?<\/summary>\n<div>\n<p>No more than $1,000 or 10 percent of the contract price, whichever is less, under Business and Professions Code &sect;7159(d)(8), which covers residential roofing.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>Does Maryland limit a roofing deposit?<\/summary>\n<div>\n<p>Yes. One-third of the contract price, and none of it before the contract is signed, under Business Regulation &sect;8-617(a) and (b).<\/p>\n<\/div>\n<\/details>\n<h3 class=\"pm__faq-cat\">Insurance claims and estimating<\/h3>\n<details>\n<summary>What does Florida require when a roofer pitches an insurance claim?<\/summary>\n<div>\n<p>Any ad or message urging a roof-damage claim must state the homeowner owes the deductible and that waiving it is insurance fraud, under Florida Statutes &sect;489.147(1)(a). Keep the deductible on the invoice as its own line.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>Can I measure a roof with my phone camera instead of a tape measure?<\/summary>\n<div>\n<p>Tape or wheel the roof and enter the dimensions. SimplyWise Cost Estimator then turns a job-site photo into an itemized estimate in about 6 seconds and carries those lines into the invoice.<\/p>\n<\/div>\n<\/details>\n<\/div>\n<\/section>\n<section class=\"pm__final\">\n<div class=\"pm__inner\">\n<span class=\"pm__eyebrow\">Bill the job right<\/span><\/p>\n<h2>Turn a finished roof into a roofing invoice that gets paid fast.<\/h2>\n<p>Snap a photo and get an itemized estimate with editable lines, then carry it into the invoice. Free to try, then $29.99\/mo or $239.99\/yr after a 7-day trial.<\/p>\n<p><a class=\"pm__btn pm__btn--lg\" href=\"https:\/\/swcostestimator.app.link\/ce-ai\" rel=\"noopener\" target=\"_blank\">Try SimplyWise Cost Estimator free<\/a><\/p>\n<\/div>\n<\/section>\n<\/article>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"Article\",\n  \"headline\": \"How to Write a Roofing Invoice That Gets Paid\",\n  \"description\": \"How to write a roofing invoice that gets paid: squares, tear-off, disposal, and permit lines, insurance-claim supplements, deposit limits by state, and lien-waiver timing.\",\n  \"author\": {\"@type\": \"Organization\", \"name\": \"SimplyWise\"},\n  \"publisher\": {\"@type\": \"Organization\", \"name\": \"SimplyWise\", \"logo\": {\"@type\": \"ImageObject\", \"url\": \"https:\/\/www.simplywise.com\/icon-512x512.png\"}, \"sameAs\": [\"https:\/\/www.crunchbase.com\/organization\/simplywise\"] },\n  \"datePublished\": \"2026-10-22\",\n  \"dateModified\": \"2026-10-22\",\n  \"mainEntityOfPage\": \"https:\/\/www.simplywise.com\/blog\/roofing-invoice\/\",\n  \"image\": \"https:\/\/images.unsplash.com\/photo-1635424824800-692767998d07?w=1400&h=700&fit=crop&q=80&auto=format\"\n}\n<\/script><br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"HowTo\",\n  \"name\": \"How to build a roofing invoice, step by step\",\n  \"step\": [\n    {\"@type\": \"HowToStep\", \"position\": 1, \"name\": \"List materials by square and product name\", \"text\": \"Name the shingle or membrane product, the manufacturer, and the square count, not a generic materials line.\"},\n    {\"@type\": \"HowToStep\", \"position\": 2, \"name\": \"Break out tear-off, disposal, and the permit line\", \"text\": \"Tear-off and disposal get their own lines separate from install labor; add the permit fee when your city or county required one.\"},\n    {\"@type\": \"HowToStep\", \"position\": 3, \"name\": \"Add the insurance deductible or supplement, if the job is a claim\", \"text\": \"State the deductible the homeowner owes as its own line, and keep any insurer-approved supplement on a separate invoice tied to the same claim.\"},\n    {\"@type\": \"HowToStep\", \"position\": 4, \"name\": \"Close with warranty, lien-waiver, and payment terms\", \"text\": \"State warranty terms separately, note when a lien waiver is due, then give amount due, due date, and payment method.\"}\n  ]\n}\n<\/script><br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\"@type\": \"Question\", \"name\": \"What has to be on a roofing invoice?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"Squares by product name, tear-off and disposal, a permit line if one applied, insurance or supplement on a claim, warranty, and payment terms.\"}},\n    {\"@type\": \"Question\", \"name\": \"Does a roofing invoice need a permit line?\", \"acceptedAnswer\": {\"@type\": \"Answer\", \"text\": \"Whenever your city or county required one, yes. 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Try SimplyWise Cost Estimator freeFree to try. Turn a photo into [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_linkdex":"74","_yoast_wpseo_content_score":"90","_yoast_wpseo_meta-robots-noindex":"","_yoast_wpseo_canonical":"","inline_featured_image":false,"footnotes":""},"categories":[182],"tags":[],"class_list":["post-10410","post","type-post","status-publish","format-standard","hentry","category-business-growth"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Write a Roofing Invoice That Gets Paid<\/title>\n<meta name=\"description\" content=\"Roofing invoice how-to: squares, tear-off, disposal, and permit lines, insurance-claim supplements, deposit limits by state, and lien-waiver timing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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