# Free Landscaping Estimate Template | Download PDF, Excel, Sheets Canonical URL: https://www.simplywise.com/blog/landscaping-estimate-template/ Plain text: https://www.simplywise.com/blog/landscaping-estimate-template/llms.txt Publisher: SimplyWise, Inc. (https://www.simplywise.com) Published: April 17, 2026 Updated: September 11, 2026 Summary: Download a free landscaping estimate template. Professional PDF, Excel, and Google Sheets formats covering plants, hardscape, labor, and markup. --- Templates > Landscaping > Estimate Template ## Free Landscaping Estimate Template Professional estimate template used by 10,000+ contractors. Use the PDF, Excel, or Google Sheets layout below. Fill it out in under 3 minutes. πŸ“„ PDF Excel Google Sheets No signup required. Start estimating in the SimplyWise Cost Estimator app. LANDSCAPING ESTIMATE GreenScape Design Co. Client: Sarah & Mark Wilson 3201 Elm Court, Nashville, TN 37215 Date: April 15, 2026 | Valid for 30 days Sod installation (2,500 sq ft Bermuda) $1,875 Paver patio (300 sq ft natural stone) $4,500 Plants, shrubs, and trees (15 specimens) $1,800 Mulch, soil amendment, and edging $650 Labor (3-person crew, 5 days) $6,000 Grading, debris removal, and hauling $975 TOTAL $15,800 Trusted by 10,000+ contractors ⭐ 4.8 Stars πŸ“± App Store πŸ“± Google Play ## What Every Landscaping Estimate Should Include βœ“ Company name, license number, and contact info βœ“ Client name and project address βœ“ Detailed scope of work (grading, planting, hardscape, irrigation) βœ“ Plant species, sizes, quantities, and hardscape materials with costs βœ“ Labor hours and crew size with daily rates βœ“ Equipment rental (skid steer, compactor, delivery fees) βœ“ Markup and profit margin (typically 15-25%) βœ“ Subtotal, tax, and grand total βœ“ Payment schedule (deposit, progress, final) βœ“ Estimate validity period (30-60 days) βœ“ Terms, warranty, insurance, and permits βœ“ Signature line for client approval Free to try ### Your landscaping estimate template, filled in from one photo Skip filling a landscaping estimate template by hand: photograph the yard and SimplyWise hands back an itemized estimate in about 6 seconds, with material, labor, and fee lines already broken out. Free to try Β· 4.8 on the App Store ## How to Write a Landscaping Estimate in 5 Steps ### Step 1: Survey the Property Walk the entire property with the client. Note sun exposure, drainage patterns, soil type, existing plants to keep, and utility line locations. Measure all areas to be landscaped. Sketch a rough site plan with measurements and photos. ### Step 2: Itemize Materials List every material: sod type and square footage, each plant by species and size (1-gal, 5-gal, 15-gal), pavers by type and square footage, mulch in cubic yards, soil amendments, edging, and irrigation components. Use nursery and supplier pricing. ### Step 3: Calculate Labor Landscaping labor runs $25-$55/hr per crew member. A full backyard redesign (patio + planting + sod) takes a 3-person crew 4-7 days. Factor in equipment time. Grading, compaction, and hauling add 20-30% to labor hours. ### Step 4: Add Your Markup Apply your markup (25-40% is standard for landscaping). This covers truck/trailer costs, fuel, equipment maintenance, and profit. On a $15,000 project, 30% markup is $4,500. Include a design fee for complex projects. ### Step 5: Send It and Follow Up Export a clean PDF with a simple site sketch or design rendering. Send within 48 hours. Landscaping is seasonal. Spring and fall are peak. Clients comparing 3+ bids choose the most professional-looking proposal. Free to try ### Most of those steps take about 6 seconds Photograph the property and SimplyWise builds the itemized estimate for you: material and labor lines from the photo, with built-in markups. Walking the site and sending the bid stay yours. Free to try on iPhone and Android ## Average Landscaping Job Costs to Guide Your Estimates Use these benchmarks as starting points. Actual costs vary by region, materials, and job complexity. | Job Type | Material Cost | Labor Cost | Total Range | | --- | --- | --- | --- | | Full backyard redesign (5,000 sq ft) | $5,000 – $10,000 | $5,000 – $12,000 | $12,000 – $25,000 | | Paver patio install (300 sq ft) | $2,500 – $5,000 | $2,000 – $4,000 | $5,500 – $10,000 | | Sod installation (2,500 sq ft) | $1,000 – $2,000 | $800 – $1,500 | $2,000 – $4,000 | | Retaining wall (50 lf, 3 ft) | $2,000 – $5,000 | $2,500 – $5,000 | $5,000 – $12,000 | | Irrigation system (5 zones) | $1,500 – $3,000 | $1,500 – $2,500 | $3,500 – $6,000 | | Tree planting (3 specimens) | $600 – $1,500 | $300 – $600 | $1,000 – $2,500 | Costs vary by region. Get a location-specific estimate in 6 seconds with SimplyWise Cost Estimator β†’ ## Estimating Best Practices for Landscaping Contractors ### Include a plant warranty Offer a 1-year plant warranty for properly maintained landscapes. It shows confidence in your work, justifies premium pricing, and most clients never claim it. Budget 5-10% for replacements. ### Break out hardscape and softscape Separate paver/stone work from planting, sod, and irrigation. Clients can prioritize phases and you can upsell later. A $25K project becomes two $12K phases that feel more manageable. ### Always check utilities before digging Call 811 before every job. A severed gas line or fiber optic cable will cost you $5,000+ and destroy your reputation. Build 2-3 day utility marking lead time into your schedule. ### Include seasonal maintenance quotes Offer a quarterly maintenance package alongside the install estimate. Fresh landscapes need ongoing care. Clients who just spent $15K want to protect their investment. It’s recurring revenue for you. ### Use visual proposals A simple 3D rendering or annotated photo adds 30-50% to your close rate. Apps like iScape or Realtime Landscaping let you create quick mockups. Clients buy what they can see. ### Factor in irrigation from day one If the project doesn’t include irrigation, the plants will die and the client will blame you. At minimum, quote drip irrigation for planting beds. Present it as plant insurance, not an upsell. ## Estimate Template vs. Estimating Software Free Template ### Free - βœ“ Pre-filled line items - βœ“ PDF, Excel, Google Sheets - βœ“ Print or email to clients - βœ“ Manual updates required - βœ“ No cost database Free to Try ### SimplyWise App - βœ“ Photo-to-estimate in 6 seconds - βœ“ Live material pricing by ZIP code - βœ“ Professional PDF estimates + invoices - βœ“ Send directly to clients - βœ“ Track all your estimates Licensing is the other half of bidding across state lines. Our verified guide to what a contractor license costs in all 50 states (https://www.simplywise.com/blog/contractor-license-cost-by-state/) covers every fee, bond, and threshold, with a full guide for each state. ## Frequently Asked Questions What’s the difference between an estimate and a quote? How far in advance should I get a landscaping estimate? Should I charge for landscaping estimates? What keeps you ahead of other landscaping contractors? What file formats can I download this template in? Free to try ### Done with the questions? Price a real yard SimplyWise is free to try: photograph the next jobsite, review the itemized estimate, and send a branded quote from your phone in minutes. Free to try Β· 4.8 on the App Store ## More Free Templates for Contractors HVAC ESTIMATE Summit HVAC Services Carrier 3-ton AC (16 SEER2) $3,800 Furnace (80K BTU, 96%) $2,900 Labor (2-person crew) $3,200 TOTAL $15,655 ### HVAC Estimate Template Heating and cooling system installs with equipment specs, ductwork, and seasonal labor adjustments. GENERAL ESTIMATE Foundation General Contracting Project scope of work $24,000 Materials + permits $18,500 Labor (4-person crew) $16,800 TOTAL $62,300 ### General Contractor Estimate All-purpose contractor estimate for remodels, additions, and multi-trade projects. CONTRACTOR INVOICE Apex Construction LLC Phase 1: Foundation $18,500 Phase 2: Framing $32,000 Materials + fixtures $22,000 BALANCE DUE $96,451 ### Contractor Invoice Template Professional invoice template with progress billing, retainage tracking, and change order support. ## Ready to save hours on every estimate? SimplyWise turns a photo into a professional estimate in 6 seconds. SimplyWise Templates Blog Privacy (https://simplywise.com/privacy) Terms (https://simplywise.com/terms) --- ## About SimplyWise SimplyWise, Inc. (New York, NY) builds mobile apps for contractors, tradespeople, and small business owners. The SimplyWise Cost Estimator turns a job site photo into an itemized estimate with labor and material costs in about 6 seconds, and the client signs the branded quote to approve it. It is rated 4.8 on the App Store. It is free to try with a 7-day free trial, then $29.99 per month or $239.99 per year (about $20 per month on the annual plan), and one subscription includes every app in the SimplyWise suite. - Download: https://www.simplywise.com/download - App Store: https://apps.apple.com/us/app/simplywise-cost-estimator/id6670619664 - Google Play: https://play.google.com/store/apps/details?id=com.simplywise.costestimator - Every SimplyWise page as plain text: https://www.simplywise.com/blog/llms.txt