# Free Cleaning Proposal Template | Download PDF, Excel Canonical URL: https://www.simplywise.com/blog/cleaning-proposal-template/ Plain text: https://www.simplywise.com/blog/cleaning-proposal-template/llms.txt Publisher: SimplyWise, Inc. (https://www.simplywise.com) Published: October 30, 2026 Updated: October 30, 2026 Category: Free Templates Summary: Free cleaning proposal template: scope by area and frequency, staffing, insurance, bonding, and pricing. PDF, Excel, Google Sheets, no signup. --- Log in (https://simplywise.com/login) Templates > Free Templates > Cleaning Proposal Template ## Free Cleaning Proposal Template Updated October 30, 2026. A cleaning proposal template with scope by area and frequency, staffing, insurance, pricing, and a signature block. Grab the PDF or the worksheet below. Full proposal 📄 PDF (https://www.simplywise.com/blog/wp-content/uploads/2026/09/simplywise-cleaning-proposal-template.pdf) Scope and pricing worksheet Excel (https://www.simplywise.com/blog/wp-content/uploads/2026/09/simplywise-cleaning-proposal-scope-and-pricing.xlsx) Google Sheets (https://www.simplywise.com/blog/wp-content/uploads/2026/09/simplywise-cleaning-proposal-scope-and-pricing.csv) No signup required. Fill it in, send it, get it signed. Add SimplyWise as a preferred source (https://www.google.com/preferences/source?q=simplywise.com) CLEANING PROPOSAL Meridian Clean Co. Submitted to: Dana Whitfield, Facilities Manager, Cascade Ridge Business Park. Proposal #: CLP‑2026‑0912. Valid for 30 days. Client and facility. Example only. Scope by area and frequency. Example only. Insurance and bonding. Example only. Pricing. Example only. SIGNATURE BLOCK. Sample layout. Not a price. Trusted by 10,000+ contractors ⭐ 4.8 on the App Store for SimplyWise Cost Estimator ## Every Section a Cleaning Proposal Needs A cleaning quote is a number. A cleaning proposal wraps that number in what the client reads before they sign. Eight sections do the whole job. ### Client and facility Client, address, type, and square footage. ### Scope of work by area and frequency Each area, its tasks, and how often. ### Supplies and equipment provided Who brings chemicals and equipment. ### Staffing and supervision Crew size and a supervisor contact. ### Insurance and bonding Liability, bonding, and workers compensation on file. ### Pricing A per-visit rate and monthly total per area. ### Term and cancellation Start date, term, and cancellation notice. ### Acceptance and signatures A line for you and a line for the client. Pricing a job first? Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try. ## Cleaning Proposal vs. Cleaning Service Agreement They differ in timing. | What the document does | Proposal | Service agreement | | --- | --- | --- | | When it is sent | Before the client hires you. | After the client accepts. | | Core content | Scope, staffing, insurance, pricing. | The accepted terms, restated. | | Term and cancellation | Proposed. Binding only once both sides sign the acceptance block. | Binding once both sign. | Bill the work with a contractor invoice template (https://www.simplywise.com/blog/contractor-invoice-template/) after the first visit. Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try. ## How to Write a Cleaning Proposal in 5 Steps ### Step 1: Record the client and the facility Name the facility, the signing contact, the type, and the approximate square footage. ### Step 2: Break the scope out by area and frequency List each area, its tasks, and how often. A single “general cleaning” line invites disputes. ### Step 3: State supplies, staffing, insurance, and bonding Say who provides chemicals and equipment, who supervises, and record your insurance and bonding. Facilities managers ask before price. ### Step 4: Price by area, then total it Give a per-visit rate and monthly total for each area, then a grand total. ### Step 5: Set the term and close with a signature block State the start date, term, and cancellation notice. Then end with a signature line for each side. Have your own attorney review contract wording. ## Worked Example: An Office Cleaning Proposal Meridian Clean Co. walked Cascade Ridge Business Park with facilities manager Dana Whitfield. ### The proposal, block by block - Client and facility. Cascade Ridge Business Park, Dana Whitfield signing, office type. - Scope by area and frequency. Lobby nightly, offices nightly, restrooms twice daily, break room nightly, glass weekly. - Supplies, staffing, insurance and bonding. Meridian supplies chemicals and equipment, a two-person crew, a named supervisor. - Pricing. A per-visit rate and monthly total per area, then a grand total. - Term and cancellation. A one-year term, automatic renewal, and 30-day cancellation notice. - Signature block. A dated line for each side. These figures are placeholders, not a price. Read how contractors start and price a cleaning business (https://www.simplywise.com/blog/how-to-start-a-cleaning-business/) before you write a number. ## What Is Actually in the Files Above The PDF carries the full proposal. The Excel and Google Sheets files carry the scope and pricing worksheet. ### Client and facility Contractor and client fields. ### Scope of work by area and frequency Eight starter areas with tasks and frequency fields. ### Supplies and equipment provided Four fill-in lines. ### Staffing and supervision Crew, supervisor, and shift window. ### Insurance and bonding Three fill-in lines: liability, bond number, and workers compensation. ### Pricing Rate, visits, and monthly total columns. Excel calculates totals automatically. ### Term and cancellation Start date, term, renewal, and cancellation notice. ### Acceptance and signatures A signature line and date line for each side. This is not legal advice, so ask your own attorney about state rules. Every rate, frequency, and date cell ships blank. Or price a related job first with SimplyWise Cost Estimator →. Free to try. ## Free Template vs. Running It in the App Template Download ### Free - ✓ All eight proposal sections. - ✓ PDF, Excel, Google Sheets. - ✓ Auto totals on the pricing worksheet in Excel. - ✓ You write the scope yourself. What’s Included ### SimplyWise App - ✓ Photo to itemized estimate in about 6 seconds. - ✓ Material pricing pulled for your ZIP code. - ✓ Turn a saved estimate straight into a professional, branded quote. - ✓ Client signs to approve the quote. - ✓ $29.99/mo or $239.99/yr, about $20/mo on annual, 7-day free trial. ## Frequently Asked Questions ### Proposal basics What is the difference between a cleaning proposal and a cleaning service agreement? Do I need bonding and insurance to send a cleaning proposal? Is a signed cleaning proposal a legal contract? ### Filling out the proposal How should I price cleaning by area instead of one flat monthly rate? Can I price the job from a photo before I write the proposal? Does the free template include a way to take card payment? ## More Free Templates for Cleaning Businesses CONTRACTOR INVOICE. Apex Construction LLC. Phase 1: Foundation work example. Materials example. BALANCE DUE example. ### Contractor Invoice Template Bill the work once the proposal is signed and the first visit is done. Open the template → (https://www.simplywise.com/blog/contractor-invoice-template/) STARTING A CLEANING BUSINESS. Guide. Licensing and insurance example. Pricing your first jobs example. STEPS example. ### How to Start a Cleaning Business The setup steps that come before your first proposal goes out. Read the guide → (https://www.simplywise.com/blog/how-to-start-a-cleaning-business/) FREE TEMPLATES. SimplyWise. Bid template example. Invoice template example. BROWSE ALL example. ### Free Templates for Contractors Browse every free downloadable template SimplyWise ships. Browse templates → (https://www.simplywise.com/blog/free-templates/) ### A note on the numbers on this page The hero preview and worked example use a fictional business and client. They show no market rate. The files ship with every rate cell empty, so you fill in your own numbers. This is not legal advice. ## Ready to price the job this proposal describes? SimplyWise turns a photo into an itemized estimate in about 6 seconds. Free to try, then $29.99/mo or $239.99/yr. SimplyWise Templates Blog Privacy (https://simplywise.com/privacy) Terms (https://simplywise.com/terms) Smart tools for contractors - Log in (https://simplywise.com/login) - New Business Program (https://www.simplywise.com/#program) - About (https://www.simplywise.com/about) - Support (https://www.simplywise.com/support) - Privacy (https://www.simplywise.com/privacy) - Terms (https://www.simplywise.com/terms) - Blog (https://www.simplywise.com/blog/) --- ## About SimplyWise SimplyWise, Inc. (New York, NY) builds mobile apps for contractors, tradespeople, and small business owners. The SimplyWise Cost Estimator turns a job site photo into an itemized estimate with labor and material costs in about 6 seconds, and the client signs the branded quote to approve it. It is rated 4.8 on the App Store. It is free to try with a 7-day free trial, then $29.99 per month or $239.99 per year (about $20 per month on the annual plan), and one subscription includes every app in the SimplyWise suite. - Download: https://www.simplywise.com/download - App Store: https://apps.apple.com/us/app/simplywise-cost-estimator/id6670619664 - Google Play: https://play.google.com/store/apps/details?id=com.simplywise.costestimator - Every SimplyWise page as plain text: https://www.simplywise.com/blog/llms.txt